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Top Rated Scheduling Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions allow you to manage who can view, edit, or book schedules. This ensures sensitive information stays secure, prevents unauthorized changes, and enables team collaboration by granting appropriate access levels. Our reviewers in scheduling software rated this feature as important.

5 Best Scheduling Software with Access Controls/Permissions

Product
User rating
Starting price
QuickBooks Time logo
4.7
(6.9K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Wix logo
4.4
(10.5K)
17
flat rate/per month
Calendly logo
4.7
(4K)
10
per user/per month
Clockify logo
4.8
(9.2K)
4.99
per user/per month

See other top Scheduling products with access controls/permissions

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Scheduling software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

QuickBooks Time logo
Reviews Sentiment
 
 
 
1-2(92)
3-4(1,526)
5(5,376)
Key Features
Booking Management
Real-time Scheduling4.7

User insights about the access controls/permissions feature

Reviewers appreciate QuickBooks Time's access controls/permissions for ensuring data security and preventing unauthorized access. They find it easy to set up user permissions, assign roles, and control access based on job requirements. Users highlight the flexibility and user-friendliness of the system, which helps in managing team time tracking and maintaining confidentiality.

See related user reviews

“Access controls and permissions in QuickBooks Time ensure data security, prevent unauthorized access, and maintain confidentiality, enhancing overall system integrity.”
mg

megh g.

manager

“its simple to allow or disallow certain people to make adjustments on their teams timings, depending on the jobs they are on.”
TL

Tj L.

manager

Starting price
20per user /
per month
Pros and Cons based on 6,994 verified reviews

Expert customer support

Effective customer assistance

High costs for small businesses

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Booking Management4.5
Real-time Scheduling4.7

User insights about the access controls/permissions feature

Reviewers highlight Google Workspace's access controls/permissions for their flexibility and security. They appreciate the ability to manage who can view, edit, or share documents, ensuring data privacy and efficient collaboration. Users find the admin console user-friendly for setting permissions and controlling access, though some mention it can be complex to configure for large quantities of files.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,471 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Wix logo
Reviews Sentiment
 
 
 
1-2(242)
3-4(4,354)
5(6,002)
Key Features
Booking Management4.4
Real-time Scheduling4.7

User insights about the access controls/permissions feature

Reviewers find Wix's access controls/permissions helpful for managing user access, especially when working with contractors or multiple users. They appreciate the ease of adding users and setting different tiers of access. However, some users find the permissions interface not intuitive and mention it can be clunky, requiring multiple verifications.

See related user reviews

“Controls and permissions within a company are necessary but always make me nervous. WIX does a nice job breaking down options, giving the inexperienced user enough access to review the information they need without jeopardizing wth website.”
LS

Lisa S.

Marketing Director

“It was a bit clunky in execution in how the application ran. Between having to verify who you were before making changes, and then having to re-verify after you make the changes, it just seemed like a lot.”
SW

Stephanie W.

Pastor of Next Gen and Communications

Starting price
17flat rate /
per month
Pros and Cons based on 10,598 verified reviews

Professional website creation

Intuitive drag-and-drop interface

Extensive template library

Comprehensive beginner tutorials

Versatile blog creation tools

Slow website performance

Confusing and costly plans

Limited SEO capabilities

Inconsistent mobile compatibility

Complicated domain management

See pros and cons details
Calendly logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(1,062)
5(2,980)
Key Features
Booking Management4.7
Real-time Scheduling4.7

User insights about the access controls/permissions feature

Reviewers appreciate Calendly's access controls/permissions for managing user access and customizing meeting settings. They find it easy to set permissions for different employees and control who can view or edit calendars. Users also value the integration with Google for seamless access and the ability to manage availability and appointments efficiently.
Verified reviewer profile picture

See related user reviews

“What I appreciate in permissions we can insert other people in the calendar , also the guests to take by different dates and places of meetings online or by videoconference.”
Verified reviewer profile picture

Marie J.

CEO

“In Calendly without permissions, you can't set what you want to make it customized, so this functionality is super important or it takes a while to have it where you want it”
KF

Kirtrail F.

Receptionist

Starting price
10per user /
per month
Pros and Cons based on 4,082 verified reviews
Verified reviewer profile picture

Significant time savings

Efficient scheduling process

Challenging timezone settings

See pros and cons details
Clockify logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(1,986)
5(7,230)
Key Features
Booking Management4.5
Real-time Scheduling4.7

User insights about the access controls/permissions feature

Reviewers appreciate Clockify's access controls/permissions for ensuring data security by allowing only authorized individuals to access and modify sensitive time data. They find it useful for limiting access to administrators and assigning different permissions to managers and developers. Users highlight the granularity of controls, which helps in managing team schedules and protecting personal and team time effectively.
Verified reviewer profile picture
Verified reviewer profile picture

See related user reviews

“I appreciate how Clockify's access controls/permissions ensure that only authorized individuals can access and modify sensitive time data, ensuring data security.”
Verified reviewer profile picture

ahmad a.

Assistant Manager

“The access controls are granular and provide excellent security, ensuring that sensitive data is only accessible to authorized users.”
Verified reviewer profile picture

Weronika K.

ceo

Starting price
4.99per user /
per month
Pros and Cons based on 9,234 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Detailed productivity insights

Efficient project time tracking

Versatile time tracking

Effective team management

Intuitive user interface

Dependence on internet connectivity

Cumbersome time entry process

Issues with timer management

Limited mobile functionality

See pros and cons details

Other Top Rated Scheduling Software with Access Controls/Permissions in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Clockify logo
Category Leaders

Time tracking and employee scheduling solution

Manage projects by scheduling team’s activities. Use visually clear scheduling to delegate assignments based on employee’s availability, see who can take more work, set milestones and easily track projects status. Tracking activities will help improve overall productivity.

Read more about Clockify

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered
Wix logo

Website builder & business management platform

Get booked and drive more revenue with Wix Bookings, the leading online scheduling solution from Wix- trusted by 11 million+ businesses.

Read more about Wix

Users also considered
Connecteam logo

Enhance employee management with the only all-in-one app

Get work done while on-the-go and manage your employees’ everyday jobs and shifts with Connecteam’s employee scheduling app.

Read more about Connecteam

Users also considered
Calendly logo

The world's #1 scheduling automation platform

Calendly streamlines scheduling for individuals and teams with automated booking, smart availability, and flexible meeting types—like one-on-one, group, and round robin. Save time, reduce no-shows, and keep work moving.

Read more about Calendly

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1 Month Trial.

Read more about Vagaro

Users also considered
Housecall Pro logo

Field service management application for businesses

Housecall Pro helps streamline scheduling and maximize bookings. Easily schedule jobs, dispatch technicians, and set arrival windows from one intuitive platform. Send automated updates to technicians and customers for upcoming jobs. Join over 45,000 businesses and sign up for a free trial today!

Read more about Housecall Pro

Users also considered
Smartsheet logo

Online work execution platform for businesses of all sizes

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Read more about Smartsheet

Users also considered
Fresha logo

Online booking platform for beauty and wellness businesses

Fresha is the world's leading online scheduling software for the beauty and wellness industry.

Boost your sales and attract new clients with an all-in-one solution for salons, spas, barbers and therapists.

Read more about Fresha

Users also considered
Procore logo

Cloud-based construction management platform

Procore is a cloud-based construction management platform connecting field and office teams throughout the project lifecycle. It offers tools for project execution, cost, resource, and lifecycle management, including bid management, estimating, scheduling, quality tracking, budgeting, invoicing, and workforce management. With document management, analytics, and mobile access, it supports contractors, owners, specialty contractors, and public agencies across various construction projects.

Read more about Procore

Users also considered
Doodle logo

Less scheduling, more doing. Doodle it.

Spend less time managing schedules and more time on meaningful work with easy-to-use tools.

Read more about Doodle

Users also considered
Paycor logo

All-in-on HR solution built to modernize people management

Paycor’s all-in-one, cloud-based human capital management (HCM) platform modernizes every aspect of people management, from recruiting, onboarding and payroll to career development and retention.

Read more about Paycor

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an online calendar platform used by 20,000+ companies worldwide. Features include customizable team calendars, Gantt charts with flexible timelines, and a mobile app for efficient remote working. Collaborate in real-time and keep your team members updated with Wrike's calendar software.

Read more about Wrike

Users also considered
Goldie logo

Salon booking platform for beauty professionals

Goldie helps small teams and independent beauty pros schedule with ease. Offer 24/7 online booking, automated reminders, deposits, and secure payments.

Read more about Goldie

Users also considered
7shifts logo

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. POS integrations ensure labor targets are hit, employees are auto-notified of schedules & managers can make schedule changes on the fly.

Read more about 7shifts

Users also considered
UpKeep logo

Asset operations management software for businesses

UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

Read more about UpKeep

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

Plan and publish schedules instantly with availability tracking, overtime alerts, and labor-saving scheduling tools.

Read more about Homebase

Users also considered
SimplyBook.me logo

Scheduling software for service industries & entreprises

SimplyBook.me is an extensive scheduling system for any type and size of service business. Sign up, get a beautiful personalised booking website or insert a booking widget to your own site. Allow your clients to book your services online 24/7 via your site, Instagram, Facebook or Google.

Read more about SimplyBook.me

Users also considered
Limble logo

Mobile-based CMMS for businesses and facilities of all sizes

Limble is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses and facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

Read more about Limble

Users also considered
Setmore logo

Appointment scheduling and massage therapy solution

Schedule appointments with customers online. Setmore is free, powerful online booking for businesses of all sizes. Promote your services with a free, customizable online booking page, then send automated reminders and keep your customers coming back. Start now.

Read more about Setmore

Users also considered
ClinicSense logo

All-in-one clinic management tool for wellness centers

ClinicSense is a clinic management software designed for health and wellness professionals, including massage therapists, physical therapists, chiropractors, and holistic medicine practitioners. The platform features online booking with appointment reminders, customizable SOAP notes, digital intake and consent forms, invoicing and payment processing, and client communication tools such as email newsletters and wellness check-ins.

Read more about ClinicSense

Users also considered

Key features for Scheduling software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Booking Management: Reviewers value booking management for avoiding double bookings, viewing attendee availability, integrating with payment systems, and customizing schedules for efficient planning. 93% of reviewers rated this feature as important or highly important.
  • Real-time Scheduling: Users appreciate real-time scheduling for immediate updates, flexibility in managing shifts, and instant notifications, facilitating smooth and efficient operations. 92% of reviewers rated this feature as important or highly important.
  • Calendar Management: Reviewers highlight calendar management for organizing tasks, setting reminders, color-coding events, and seamless integration with various devices and platforms. 92% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users find mobile access essential for managing schedules, accessing files, and communicating on the go, enhancing productivity and flexibility. 90% of reviewers rated this feature as important or highly important.
  • Calendar Sync: Reviewers emphasize the importance of calendar sync for keeping schedules up-to-date across multiple devices, preventing double bookings, and ensuring team coordination. 89% of reviewers rated this feature as important or highly important.
  • Online Booking: Users appreciate online booking for its convenience, ability to automate appointments, integration with calendars, and providing a user-friendly scheduling experience. 88% of reviewers rated this feature as important or highly important.