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Top Rated Project Management Software with Workflow Management in 2026

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Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: February 2026

Workflow management defines clear steps, assigns tasks, and sets deadlines, ensuring efficient completion. It enhances collaboration, tracks progress, automates repetitive tasks, and allows customization to fit specific project needs. Our reviewers in project management software rated this feature as important.

10 Best Project Management Software with Workflow Management

Product
User rating
Starting price
Jira logo
4.5
(15.2K)
7.91
per user/per month
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Smartsheet logo
4.5
(3.4K)
9
per user/per month
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Asana logo
4.5
(13.5K)
10.99
per user/per month
visit website
monday.com logo
4.6
(5.6K)
9
per user/per month
visit website
Lucidchart logo
4.6
(2.2K)
9
flat rate/per month
visit website
ClickUp logo
4.6
(4.5K)
10
per user/per month
Clockify logo
4.8
(9.2K)
4.99
per user/per month
Trello logo
4.5
(23.4K)
5
per user/per month
Notion logo
4.7
(2.6K)
12
per user/per month
Confluence logo
4.5
(3.6K)
5.42
per user/per month

See other top Project Management products with workflow management

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Management software category. They also needed to have sufficient reviews about workflow management, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for workflow management, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 10 best products

Jira logo

Jira

Reviews Sentiment
 
 
 
1-2(214)
3-4(6,610)
5(8,449)
Key Features
Task Management4.6
Project Planning/Scheduling4.5

User insights about the workflow management feature

Reviewers praise Jira's workflow management for its flexibility, customization, and automation capabilities. They find it effective for tracking task progress, managing project stages, and ensuring team collaboration. Users appreciate the ability to create custom workflows, integrate with other tools, and automate repetitive processes. However, some find the setup complex and prefer using other tools for certain aspects.
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“Jira allows our team to create customized and also default workflows to meet our team and project requirements. This helped us to meet our project milestones or schedule. ”
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Anjum J.

QA Architect

“It provides a very comprehensive workflow management process which can be tailored to project and organizational need. A level of governance can be bought in using standard workflows which can be driven by Project management office within an organization.”
SS

Satyajit S.

Project Manager

Starting price
7.91per user /
per month
visit website
Pros and Cons based on 15,273 verified reviews
Verified reviewer profile picture

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details
Smartsheet logo

Smartsheet

Reviews Sentiment
 
 
 
1-2(47)
3-4(1,383)
5(2,039)
Key Features
Task Management4.5
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers value Smartsheet's workflow management for its customization, automation, and integration capabilities. They find it easy to organize tasks, track progress, and ensure team coordination. Users highlight the platform's role in improving efficiency, managing large projects, and sending automated notifications. Some mention the visual setup and transparency as key benefits.

See related user reviews

“Workflow management in Smartsheet enhances efficiency by automating repetitive tasks, providing customizable workflows, and integrating with other tools.”
CS

Chitturi S.

IT Compliance Engineer II

“What I like most in workflow management feature in Smartsheet is workflow automation and how I can quickly automate repetitive tasks and processes.”
PT

Princess T.

Freelancer

Starting price
9per user /
per month
visit website
Pros and Cons based on 3,469 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details
Asana logo

Asana

Reviews Sentiment
 
 
 
1-2(230)
3-4(5,257)
5(8,037)
Key Features
Task Management4.7
Project Planning/Scheduling4.7

User insights about the workflow management feature

Reviewers indicate that Asana's workflow management is user-friendly and highly customizable, making it easy to track tasks and project progress. They appreciate the ability to create dependencies, automate repetitive tasks, and visualize workflows through various views. Users find it valuable for team collaboration, ensuring tasks move smoothly from start to finish, and enhancing overall productivity.
Verified reviewer profile picture
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“Workflow Management make you customize Asana to match your workflow and add structure to any project. Just view your tasks in Board, Timeline, Calendar or list view which makes it simple for easy workflow.”
Verified reviewer profile picture

Abraham K.

Graphic Designer

“Asana's workflow management has enhanced our productivity by ensuring tasks move smoothly from start to finish, making it a valuable tool for any team aiming to optimize their workflows.”
Verified reviewer profile picture

NENA C.

Teacher

Starting price
10.99per user /
per month
visit website
Pros and Cons based on 13,524 verified reviews
Verified reviewer profile picture
Verified reviewer profile picture

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details
monday.com logo

monday.com

Reviews Sentiment
 
 
 
1-2(70)
3-4(1,923)
5(3,698)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers feel that monday.com's workflow management is intuitive and highly customizable, allowing for efficient task tracking and team coordination. They highlight the automation capabilities, visual representation of workflows, and the ability to integrate with tools like Google Drive. Users appreciate the platform's role in improving productivity, managing multiple projects, and ensuring tasks are completed on time.
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“The automations that come with Monday.com are next level, having the ability to create an entire workflow for our on-boarding and off-boarding process all whilst keeping everything into one platform is fantastic.”
RS

Rian S.

IT Manager

“Monday.com has the most efficient workflows management algorithm for teams, it helps the users to visualize workflows through flexible, customizable tools. Creating a workflow is a simple drag & drop process and users can also edit the existing templates.”
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Shubham V.

Manager

Starting price
9per user /
per month
visit website
Pros and Cons based on 5,691 verified reviews
Verified reviewer profile picture

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details
Lucidchart logo

Lucidchart

Reviews Sentiment
 
 
 
1-2(24)
3-4(837)
5(1,382)
Key Features
Task Management
Project Planning/Scheduling

User insights about the workflow management feature

Reviewers indicate that Lucidchart's workflow management is highly valuable, with users appreciating its ease of setup, extensive shape library, and smooth collaboration capabilities. They find it visually well-made and helpful for mapping out projects, optimizing operations, and identifying redundancies. Users also highlight its flexibility, ease of use, and the ability to integrate with project management platforms for streamlined workflows.

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“Lucidchart helps teams communicate and collaborate by visualizing and optimizing operations in real time. Cloud-based tools are accessible and integrate with project management platforms to streamline workflow. ”
NP

Nimisha P.

Frontend Developer

“Very easy to setup new workflows. Extensive library of categories of shapes (Infra, Cloud, Network, etc.). Tutorial is easy to get going, and the knowledge base is very user friendly with curated courses. With the ability to add new tabs to the same session you can progress through your workflow or iterations thereof to focus on different parts, but see them all at a glance.”
BR

Brandon R.

GRC & Third Party Risk Manager

Starting price
9flat rate /
per month
visit website
Pros and Cons based on 2,243 verified reviews

Efficient workflow design

Versatile flow diagramming

Real-time team collaboration

Comprehensive project management

Intuitive flowchart creation

Slow performance speed

Inconsistent issue management

Challenging line connections

Expensive and restrictive plans

Limited file management

See pros and cons details
ClickUp logo
Reviews Sentiment
 
 
 
1-2(50)
3-4(1,333)
5(3,155)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers appreciate ClickUp's workflow management for its adaptability, customization, and efficiency. They find it useful for tracking tasks, managing project phases, and ensuring team collaboration. Users highlight the ability to create detailed workflows, set dependencies, and automate processes. However, some find the interface overwhelming and mention issues with notifications and template use.

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“Workflow management helps us streamline our project management process. For instance, we set up a custom workflow for educational programs starting from ideation to facilitating. Each tasks is clearly defined and assigned to staff with deadlines”
BB

Bridgette B.

Manager of Education

“valuable for streamlining processes, In workflow management, ClickUp allows users to design and automate processes, set dependencies, and monitor progress.”
AL

Alaaeddine L.

Customer services

Starting price
10per user /
per month
Pros and Cons based on 4,538 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details
Clockify logo
Reviews Sentiment
 
 
 
1-2(18)
3-4(1,984)
5(7,225)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers find Clockify's workflow management helpful for organizing and tracking tasks and project progress. They appreciate its simplicity, ease of use, and the ability to categorize projects by color. Users highlight its role in improving productivity, ensuring accountability, and providing clarity on time spent on each project phase. However, some users do not utilize this feature extensively.

See related user reviews

“Clockify helps manage workflow management on the go or in office. It's clean and organized UI helps us get clear picture of what needs to be done at a glance. ”
LH

Lindsey H.

Business Operations

“Clockify is amazing for workflow management. It allows our program management team to understand exactly how much time is being spent on each project at each level.”
DC

Dalton C.

Research Associate II

Starting price
4.99per user /
per month
Pros and Cons based on 9,227 verified reviews

Detailed productivity insights

Efficient project time tracking

Versatile time tracking

Effective team management

Intuitive user interface

Dependence on internet connectivity

Cumbersome time entry process

Issues with timer management

Limited mobile functionality

See pros and cons details
Trello logo
Reviews Sentiment
 
 
 
1-2(235)
3-4(8,660)
5(14,551)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers appreciate Trello's workflow management for its simplicity, visual appeal, and ease of use. They find it effective for tracking task progress, managing projects, and collaborating with team members. Users value the customizable boards, card filtering, and automation features, which help streamline processes and improve productivity. Integrations with tools like Slack are also mentioned as beneficial.

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“Establishing an effective board structure is crucial for workflow management. Create lists that represent different stages or phases of your workflow, such as "To-Do," "In Progress," "Review," and "Completed." This visual representation helps track progress and ensures a smooth flow of tasks.”
MD

Matt D.

Software Developer

“Workflow management in Trello is crucial for streamlining processes, ensuring tasks move through predefined stages smoothly, and maintaining consistency in project execution. It enhances efficiency, reduces bottlenecks, and helps teams collaborate effectively, ultimately leading to better project outcomes.”
SP

Sumit P.

owner

Starting price
5per user /
per month
Pros and Cons based on 23,446 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details
Notion logo
Reviews Sentiment
 
 
 
1-2(16)
3-4(625)
5(2,038)
Key Features
Task Management4.6
Project Planning/Scheduling4.6

User insights about the workflow management feature

Reviewers appreciate Notion's workflow management for its flexibility and customization options. They find it easy to track tasks, set deadlines, and organize projects by stages. Users highlight the ability to create tailored workflows, manage checklists, and integrate various tools. They also value the visual and intuitive interface, which enhances productivity and coordination.
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“Notion excels at workflow management. Its flexible interface allows me to design and customize workflows that suit my specific needs and preferences.”
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ahmad a.

Assistant Manager

“It serves as a simple project management tool with the ability to assign tasks, set deadlines, and organize tasks by project stages. There is enough flexibility inherent in Notion to support workflows tailored to different processes.”
MM

Melanie M.

Content Creator

Starting price
12per user /
per month
Pros and Cons based on 2,679 verified reviews
Verified reviewer profile picture

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details
Confluence logo
Reviews Sentiment
 
 
 
1-2(35)
3-4(1,549)
5(2,069)
Key Features
Task Management4.3
Project Planning/Scheduling4.5

User insights about the workflow management feature

Reviewers indicate that Confluence's workflow management is effective for streamlining processes, improving efficiency, and enhancing collaboration. They appreciate the ability to plan tasks, share information, and integrate with Jira for comprehensive project management. Users find it valuable for organizing workflows, managing content, and ensuring clear communication within teams.
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“Scrum Masters and architects, with project managers, prefer Confluence and Jira for project management task scheduling, prioritization and workflow management in scalable collaborations, a defacto owing to the intuitive usability.”
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anil k.

Lead Consultant and Owner

“Workflow management streamlines processes, improves efficiency, and enhances collaboration, resulting in increased productivity, faster time-to-market, and higher product quality.”
OM

Oteng M.

Fine artist

Starting price
5.42per user /
per month
Pros and Cons based on 3,653 verified reviews
Verified reviewer profile picture

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details

Other Top Rated Project Management Software with Workflow Management in 2026

Jira logo

Jira

Project management and work tracking software

visit website
Jira is project management software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Read more about Jira

Users also considered
Smartsheet logo

Smartsheet

Online work execution platform for businesses of all sizes

visit website
Smartsheet helps to manage all areas of project work, from team collaboration and file sharing, to resource management and calendar tools, to Gantt charts.

Read more about Smartsheet

Users also considered
Celoxis logo

Celoxis

AI-enabled platform for streamlining project management

visit website
Celoxis is an AI-powered project management tool that optimizes planning, execution, & delivery. With real-time dashboards, automated workflows, & predictive analytics, it keeps teams on track & within budget. Scalable & collaborative, it supports cloud & on-premise deployment for efficient delivery

Read more about Celoxis

Users also considered
Asana logo

Asana

The work coordination platform for humans and AI.

visit website
Asana is a project management platform platform that connects all your work in one place and bring teams together, anywhere. Use AI-powered features to manage tasks, track progress, and adapt quickly to changing priorities. Join millions of users across 200+ countries using Asana to get more done.

Read more about Asana

Users also considered
Zoho Projects logo

Zoho Projects

Project Management, Collaboration and Bug Tracking

visit website
Zoho Projects is an online project management tool that helps teams plan, track, and collaborate on tasks with ease.

Read more about Zoho Projects

Users also considered
Visual Planning logo

Visual Planning

Resource management, scheduling and planning solution

visit website
Visual Planning is a customizable project management platform for manufacturing, professional services, and engineering teams. It helps project managers and operations leads plan, schedule, and track projects efficiently, coordinating resources, budgets, and timelines.

Read more about Visual Planning

Users also considered
Adobe Workfront logo

Adobe Workfront

Online Enterprise Work Management Software

visit website
Manage projects and portfolios to minimize redundancies and effort and to optimize delivery on time and budget. Adobe Workfront helps organizations set realistic expectations—and meet or exceed them—with features like task and resource management, capacity planning, Gantt charts, and time tracking.

Read more about Adobe Workfront

Users also considered
Airtable logo

Airtable

AI platform for enterprise app building workflows

visit website
Airtable is the no-code app platform that empowers people closest to the work to accelerate their most critical business processes.

Read more about Airtable

Users also considered
Bitrix24 logo

Bitrix24

Your ultimate workspace

visit website
Bitrix24 is a leading FREE cloud, mobile and on-premise (open source code) project management solution with over 12 million users. Gantt, Kanban, Time Tracking, Resource Planning, Client Management, Billing and Invoicing.

Read more about Bitrix24

Users also considered
NetSuite logo

NetSuite

AI-powered cloud-based business management suite

visit website
NetSuite Project Management centralizes all project information to allow project managers and team members to easily collaborate and maintain current and accurate project status. Automate project creation, track percent complete, time budgeted and time spent on project tasks.

Read more about NetSuite

Users also considered
Copper logo

Copper

The CRM designed for Google Workspace

visit website
Copper is a CRM tool that’s designed for and recommended by Google. Get set up in minutes thanks to its seamless integration with Google Workspace (formerly G Suite) and beautiful user experience. Automate repetitive tasks, stay on top of projects and deadlines, and build more valuable, long-lasting relationships.

Read more about Copper

Users also considered
Birdview logo

Birdview

Software for managing multiple projects, tasks, and teams

visit website
Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Read more about Birdview

Users also considered
monday.com logo

monday.com

Project management software

visit website
Join more than 152,000 customers who plan, manage, and track projects smarter with monday. com - the customizable platform built to adapt to your way of working. Streamline workflows with no-code automations, centralize work by integrating your favorite apps, and collaborate in real-time.

Read more about monday.com

Users also considered
Lucidspark logo

Lucidspark

Virtual whiteboard solution for team collaboration

visit website
Lucidspark is a web-based whiteboard tool, designed to help teams collaborate on projects and share ideas. The collaborative platform provides users with an adaptable space to share ideas, create plans, collaborate on projects, organize tasks, and evaluate ideas.

Read more about Lucidspark

Users also considered
Structure PPM logo

Structure PPM

Agile project management solution in Jira

visit website
Structure: Excel in Project Management. Collaborate, track, and gain insights with the ultimate Jira project management tool.

Read more about Structure PPM

Users also considered
Premier Construction Software logo

Premier Construction Software

Financial & Project Management Construction Software

visit website
Premier makes it easy to create, track, and send RFIs, change orders, purchase orders, submittals, and subcontract agreements across one or all your jobs to one or multiple parties

Read more about Premier Construction Software

Users also considered
HoneyBook logo

HoneyBook

Client management for freelancers & SMBs

visit website
Everything you need to manage projects: pipeline, proposals, contracts, payments, and more.

Get started with a 7 day free trial today.

Read more about HoneyBook

Users also considered
Kantata logo

Kantata

Software for managing professional services operations

visit website
Kantata is purpose-built for agencies and professional services organizations with 50 to 5000+ employees. Automate project management, resource management, financial management, business intelligence and team collaboration all in one solution.

Read more about Kantata

Users also considered
kintone logo

kintone

Agile, No-code Business Application Platform

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Build business applications and database apps quickly and easily. No-coding required.

Read more about kintone

Users also considered
Planisware Orchestra logo

Planisware Orchestra

Scalable project portfolio management software

visit website
Planisware Orchestra is a project portfolio management solution which grants private & public sectors real-time visibility into the entire project portfolio lifecycle

Read more about Planisware Orchestra

Users also considered
Wrike logo

Wrike

Manage your projects from start to finish with Wrike

visit website
Wrike’s end-to-end project portfolio management workflow offers the visibility and capabilities needed to maximize resources, simplify governance, and align projects with strategic objectives to drive high-impact results.

Read more about Wrike

Users also considered
Aha! logo

Aha!

Streamline how you go from product discovery to delivery.

visit website
Use Aha! Roadmaps and Aha! Teamwork together to manage product launches and projects in a unified environment. Define clear priorities, set timelines, and complete all tasks. Create a Gantt chart, assign activities, optimize resource allocation, streamline workflows, and track progress.

Read more about Aha!

Users also considered
JobNimbus logo

JobNimbus

Be more professional, profitable, efficient, and organized.

visit website
JobNimbus is a contractor software platform that customizes to your business and grows with it. With full visibility of all your jobs and their stages, our platform makes it simple to control your workflow. You can manage your processes and keep every aspect of your business running!

Read more about JobNimbus

Users also considered
Zoho Sprints logo

Zoho Sprints

Agile project management for software development teams

visit website
Zoho Sprints is a collaborative, agile project planning & tracking solution for agile teams, with scrum, agile reports, & native mobile apps for iOS and Android

Read more about Zoho Sprints

Users also considered
Tempo Capacity Planner logo

Tempo Capacity Planner

Resource planning and workforce optimization

visit website
Lean, visual resource planning solution empowering businesses to optimize workforce operations and achieve sustainable growth. Capacity Planner by Tempo is for any industry professionals that need to schedule, monitor, and report on resources and projects.

Read more about Tempo Capacity Planner

Users also considered

Key features for Project Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Task Management: Reviewers highlight that task management features help create, assign, and track tasks efficiently, set deadlines, prioritize tasks, and monitor progress, enhancing team coordination and productivity. 94% of reviewers rated this feature as important or highly important.
  • Project Planning/Scheduling: Reviewers note that planning and scheduling features assist in creating detailed timelines, setting milestones, managing dependencies, and providing visual progress tracking with tools like Gantt charts, improving project organization and adherence to deadlines. 93% of reviewers rated this feature as important or highly important.
  • Multiple Projects: Users mention that handling multiple projects simultaneously is streamlined with features that allow clear organization, task assignment, and progress tracking across diverse initiatives, fostering better project management. 93% of reviewers rated this feature as important or highly important.
  • Collaboration Tools: Users highlight the importance of collaboration tools for centralized communication, real-time editing, assigning tasks, and sharing documents, which improve team coordination and project transparency. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers value the ability to set user roles and permissions, ensuring data security, controlling access to sensitive information, and providing customized user experiences based on roles within the project. 88% of reviewers rated this feature as important or highly important.