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Table of Contents

Top Rated Meeting Software with Host Controls in 2026

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: April 2026

Host controls manage participants' actions, such as muting, screen sharing, and admitting attendees. They ensure smooth, secure, and organized meetings by allowing the host to delegate tasks and maintain focus. Our reviewers in meeting software rated this feature as important.

4 Best Meeting Software with Host Controls

Webex Suite - Highest rated for host controls
GoTo Meeting
Microsoft Teams
Zoom Workplace

See other top Meeting products with host controls

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the meeting software category. They also needed to have sufficient reviews about host controls, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for host controls based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 4 best products

Webex Suite

4.4

(7.3K)

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User insights about the host controls feature

Reviewers appreciate Webex Suite's host controls for their ease of use and functionality. They find the ability to mute and unmute participants, admit or remove attendees, and manage large groups particularly valuable. Users report that these controls help in maintaining order and ensuring smooth meetings. They also mention the integration with Outlook and the ability to switch screen control as beneficial. However, some note that host controls can experience lag, especially during screen sharing.

“Host controls do tend to get "lag" and "delay"- especially when hosting screen share controls (it is the main complaint). Although this is generally resolved by stopping and restarting the screen share.”

Mathew F.

Senior Applications and Systems Engineer

“It helps immensely to control with the host controls while presenting to mute videos and voice to avoid disturbances. It also gives great control in presentating things.”

Sneha B.

Recruiter

Meeting key features coverage

Webex Suite offers 6 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.6

Screen Sharing4.5

Meeting Management4.5

HD Audio/Video4.4

Mobile Access4.4

File Sharing4.2

Pros and cons based on 7,395 verified reviews

54% of users rated Webex Suite 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 7,395 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient remote collaboration

Robust communication conferencing

Enhanced team collaboration

Interactive webinars

Effective online training

Cons:

Connectivity issues

Browser compatibility problems

Complicated issue management

Navigation and screen issues

User experience challenges

See pros and cons details

Pricing

Starting price:$25 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

GoTo Meeting

4.5

(11.5K)

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User insights about the host controls feature

Reviewers find GoTo Meeting's host controls effective for managing meetings. They appreciate the ability to mute participants, control screen sharing, and manage attendee permissions. Users report that these controls are easy to learn and use, although some find them a bit clunky. They value the flexibility to delegate host roles and the importance of these controls for maintaining order. However, some users mention the need for better help tools and modernizing the interface.

“Host Controls always needed in order to keep the meeting organized. The ability of the host to control the meeting in GoToMeeting is great and really make sure that the host is able to make the meeting convenience for everyone involved in the meeting”

Tito A.

Program Development Manager

“The ability for use to customize what participants can and cannot do within each individual meeting is a great tool to help us keep meetings well-organized and on track. ”

Amanda P.

Administrative Services Manager

Meeting key features coverage

GoTo Meeting offers 6 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.6

Screen Sharing4.6

Meeting Management4.5

HD Audio/Video4.5

Mobile Access4.4

File Sharing4.3

Pros and cons based on 11,525 verified reviews

57% of users rated GoTo Meeting 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 11,525 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Seamless remote connectivity

Enhanced team collaboration

Effective webinar hosting

Efficient collaborative sharing

Positive GoToMeeting experience

Cons:

Frequent connection lag

Persistent audio issues

Cumbersome download process

Inferior to competitors

Unstable connection

See pros and cons details

Pricing

Starting price:$14 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Microsoft Teams

4.5

(10.9K)

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User insights about the host controls feature

Reviewers appreciate Microsoft Teams' host controls for their ability to manage participants, mute/unmute attendees, and control screen sharing. They find these controls essential for maintaining order and ensuring productive meetings. Users report that the controls are easy to use and intuitive, although some find them less comprehensive compared to other platforms. They value the ability to delegate host roles and manage meeting permissions. However, some users mention that the controls can be less intuitive on mobile devices.

“Host controls are important in the overall productivity of the meeting. The IT department generally has a set of permissions that the rollout to users, however the host of the meeting can also enforce their own set of permission. For example the host can do noise control, that is mute and unmute participants. The host can decide to give participants the ability to accept participants waiting in the lobby to join the meeting or they can decide to control the lobby themself. Viewing participants is also a key control and keep track of participants.”

Oyapo M.

IT Officer

“Microsoft teams also provide a host control feature. By this feature, a user who organizes the meeting can change the host and also make co-host to lots of people. and this feature comes when we are in a webinar session.”

Mahipal S.

Software Engineer

Meeting key features coverage

Microsoft Teams offers 5 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.6

Screen Sharing4.5

Meeting Management4.5

HD Audio/Video

Mobile Access4.4

File Sharing4.4

Pros and cons based on 10,931 verified reviews

58% of users rated Microsoft Teams 5 out of 5 stars, while 2% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 10,931 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Remote work facilitation

Effective colleague communication

Enhanced team collaboration

Unified communication platform

Seamless office integration

Cons:

Resource-intensive performance

Inconsistent notifications

Inefficient search functionality

Complex file management

Call management limitations

See pros and cons details

Pricing

Starting price:$4 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace

4.6

(14.5K)

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User insights about the host controls feature

Reviewers highlight Zoom Workplace's host controls for their comprehensiveness and ease of use. They value the ability to mute/unmute participants, manage screen sharing, and control meeting access. Users appreciate features like assigning co-hosts, breakout rooms, and waiting rooms for better meeting management. They find these controls intuitive and essential for maintaining order in large meetings. However, some users mention that the controls can be overwhelming for new hosts and suggest improvements for mobile app functionality.

“The host can control what happens in the meeting. The host can also make others co-hosts and share in the responsibility of running the meeting, sharing of screens, letting people into the meeting. The host also has the ability to kick someone out of the meeting too!!!”

Michael M.

Director

“Host controls in zoom meetings gives the host of the meeting the authority and complete control over the meeting. In this the host has the control over who can share their screen and speak. You can assign who can be the host of the meeting.”

Prachi B.

Blog Writer

Meeting key features coverage

Zoom Workplace offers 6 out of the 6 key features for Meeting software identified by reviewers:

Video Conferencing4.7

Screen Sharing4.7

Meeting Management4.6

HD Audio/Video4.5

Mobile Access4.6

File Sharing4.3

Pros and cons based on 14,520 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,520 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Key features for Meeting software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Video Conferencing: Reviewers highlight video conferencing for enabling real-time communication, collaboration, and interaction with features like mute control, screen sharing, recording, reactions, and virtual backgrounds. 91% of reviewers rated this feature as important or highly important.
Screen Sharing: Reviewers emphasize screen sharing for facilitating presentations, collaborative document editing, and real-time demonstrations, making meetings more efficient and interactive. 91% of reviewers rated this feature as important or highly important.
Meeting Management: Users appreciate meeting management for scheduling, organizing, and controlling meetings, with features like calendar integration, reminders, participant control, and recording. 91% of reviewers rated this feature as important or highly important.
HD Audio/Video: Reviewers value HD audio/video for providing clear, high-quality communication, enhancing meeting engagement and productivity with superior sound and visual clarity. 87% of reviewers rated this feature as important or highly important.
Mobile Access: Users highlight mobile access for its convenience, allowing participation in meetings, file sharing, and collaboration from anywhere, ensuring flexibility and productivity. 87% of reviewers rated this feature as important or highly important.
File Sharing: Reviewers find file sharing crucial for efficient collaboration, enabling easy and secure document exchange, real-time editing, and centralized file access during meetings. 85% of reviewers rated this feature as important or highly important.

Top Rated Meeting Software with Host Controls in 2026

4 Best Meeting Software with Host Controls

How we picked the 4 top rated products

Details for the 4 best products

Webex Suite

GoTo Meeting

Microsoft Teams

Zoom Workplace

Other Top Rated Meeting Software with Host Controls in 2026

Google Workspace

Zoom Workplace

Google Meet

GoTo Meeting

Microsoft Teams

Webex Suite

Miro

Zoho Meeting

Livestorm

Dialpad AI Meetings

Adobe Connect

FreeConferenceCall.com

LiveWebinar

Govenda

BoardPAC

Boardable

ClickMeeting

Remo

Vectera

BrainCert

LoopUp

ConexED

Amazon Chime

BoardEffect

Pexip Connect

Key features for Meeting software