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Top Rated Appointment Scheduling Software with Reminders in 2026

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: March 2026

Reminders ensure clients and providers stay informed about upcoming appointments, reducing no-shows and enhancing punctuality. They can be customized and sent via various channels, saving time and improving overall efficiency. Our reviewers in appointment scheduling software rated this feature as important.

4 Best Appointment Scheduling Software with Reminders

Acuity Scheduling
Calendly - Highest rated for reminders
ClinicSense
Zoom Workplace

See other top Appointment Scheduling products with reminders

How we picked the 4 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the appointment scheduling software category. They also needed to have sufficient reviews about reminders, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for reminders based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Top featured products

Meevo

4.4

(276)

Starting price

No pricing info

LeadSquared

4.3

(166)

Starting price

No pricing info

Acuity Scheduling

4.8

(5.7K)

Starting price

20flat rate /
per month

Details for the 4 best products

Acuity Scheduling

4.8

(5.7K)

visit website

User insights about the reminders feature

Users report that Acuity Scheduling's reminders are reliable and help prevent missed appointments. They value the automatic email and text reminders, which can be customized to include specific messages. Reviewers appreciate the time-saving aspect of the reminders, which keep both clients and practitioners informed. Some users mention the lack of text reminders in the free version as a drawback. Overall, they find the reminders essential for maintaining smooth operations and client communication.

“Reminders in Acuity Scheduling are fantastic! I never have to worry about forgetting to follow-up with a client, because the reminder system automatically sends an email and/or text message to me. This is a huge timesaver and helps me keep my business running smoothly.”

Brahim T.

Freelancer

“I am able to set up custom reminders with hyperlinked documents or other assets to ensure client attendance and minimize wasted time with no-shows or underprepared clients.”

Daisy L.

President

Appointment Scheduling key features coverage

Acuity Scheduling offers 6 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.6

Online Booking4.7

Confirmations/Reminders4.7

Calendar Management4.6

Mobile Access4.7

Client Database4.5

Pros and cons based on 5,732 verified reviews

81% of users rated Acuity Scheduling 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 5,732 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient client scheduling

Comprehensive organization management

Cons:

High costs and limitations

See pros and cons details

Pricing

Starting price:$20 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Calendly

4.7

(4K)

User insights about the reminders feature

Reviewers indicate that Calendly's reminders are helpful in reducing missed appointments and keeping clients up to date. They appreciate the automatic email and text reminders, which can be customized in terms of timing and frequency. Users find the integration with Google Calendar and third-party tools like Zapier beneficial. However, some users wish for more options and flexibility in setting reminders. They say the reminders are crucial for managing busy schedules and ensuring timely attendance at meetings.

“Calendly has an inbuilt system for reminders. it ends out timely reminders about the event to the attendee as well as the invitee. We can send reminders through 3rd party tools as well by connecting calendly to zapier or make aka integromat etc and then to other tools.”

Mehandi I.

Marketing Automation

“Reminders are in great because as you can have Calendly sending emails and text messages to the scheduling clients and increase the there ability to track their appointment and attend. Without Calendly our attendance rate was much lower than it is with Calendly. ”

Cory M.

Owner

Appointment Scheduling key features coverage

Calendly offers 5 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.8

Online Booking4.8

Confirmations/Reminders4.7

Calendar Management4.7

Mobile Access4.6

Client Database

Pros and cons based on 4,063 verified reviews

73% of users rated Calendly 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 4,063 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Significant time savings

Efficient scheduling process

Cons:

Challenging timezone settings

See pros and cons details

Pricing

Starting price:$10 per user/per month|Free version:Available|Free trial:Available

Prices may vary depending on the number of users and features.

ClinicSense

4.8

(641)

User insights about the reminders feature

Reviewers appreciate ClinicSense's reminders for their effectiveness in reducing no-shows and keeping clients informed about their appointments. They find the ability to customize reminders via text and email valuable, noting that it saves time and enhances professionalism. Users report that clients love the reminders, which contribute to smoother business operations. However, some users mention limitations with the text reminder options, especially on the basic plan. Overall, they feel the reminders are beneficial for both clients and practitioners.

“I like the fact that ClinicSense offers an intuitive and easy-to-use Reminders feature that allows me to set up text and email reminders for my patients ahead of their appointments. This helps to ensure that no appointments are missed and that my patients are kept up to date on their appointments. Additionally, I can customize the reminders to include any additional information or instructions that I may need to include for my patients.”

Devendra K.

Manager

“Software-generated reminders are always on time, and save me time. The only downside is there is not a text option if, like me, you have the basic plan. The basic plan send reminders by email only.”

Phyllis B.

RMT

Appointment Scheduling key features coverage

ClinicSense offers 6 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management4.9

Online Booking4.9

Confirmations/Reminders4.9

Calendar Management4.8

Mobile Access4.4

Client Database5.0

Pros and cons based on 641 verified reviews

86% of users rated ClinicSense 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 641 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Responsive support services

Efficient client scheduling

Cons:

Limited mobile functionality

See pros and cons details

Pricing

Starting price:$69 flat rate/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Zoom Workplace

4.6

(14.4K)

User insights about the reminders feature

Reviewers feel that Zoom Workplace's reminders are important for keeping track of scheduled meetings and ensuring timely attendance. They appreciate the notifications and countdowns that help users stay on schedule. Some users mention issues with calendar integration and time zone differences affecting reminder accuracy. They say the reminders are particularly useful for managing multiple meetings and tight schedules. However, some users rely on external calendar systems for reminders and find Zoom's reminders less necessary.

“Reminder in Zoom Workplace are important because they remind users when they have a scheduled meeting coming up so that they did not miss it.”

Julia M.

HIPAA Compliance Analyst

“.One of the Best things about the app is how it gives you reminders and countdown to join the meeting so you cant miss it!”

Kadisha I.

owner

Appointment Scheduling key features coverage

Zoom Workplace offers 4 out of the 6 key features for Appointment Scheduling software identified by reviewers:

Appointment Management

Online Booking4.0

Confirmations/Reminders4.5

Calendar Management4.3

Mobile Access4.6

Client Database

Pros and cons based on 14,486 verified reviews

69% of users rated Zoom Workplace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 14,486 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Cons:

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Pricing

Starting price:$14.99 per user/per month|Free version:Available|Free trial:Not available

Prices may vary depending on the number of users and features.

Key features for Appointment Scheduling software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Appointment Management: Reviewers appreciate the ability to set availability, manage multiple calendars, and automate appointment scheduling, rescheduling, and reminders, enhancing overall organization and efficiency. 95% of reviewers rated this feature as important or highly important.
Online Booking: Reviewers value the convenience of clients booking appointments online, customizable booking links, and integration with calendars, which reduces administrative tasks and enhances customer experience. 92% of reviewers rated this feature as important or highly important.
Confirmations/Reminders: Reviewers highlight the importance of automated confirmations and reminders for reducing no-shows, improving client communication, and maintaining an organized schedule. 92% of reviewers rated this feature as important or highly important.
Calendar Management: Reviewers emphasize the importance of synchronizing with external calendars, customizing availability, and real-time updates to efficiently manage appointments and avoid scheduling conflicts. 92% of reviewers rated this feature as important or highly important.
Mobile Access: Reviewers find mobile access crucial for managing appointments on-the-go, ensuring flexibility and real-time updates for both service providers and clients. 88% of reviewers rated this feature as important or highly important.
Client Database: Reviewers appreciate having a centralized database for storing client information, tracking appointment history, and personalizing services, which aids in maintaining client relationships and targeted marketing. 84% of reviewers rated this feature as important or highly important.

Top Rated Appointment Scheduling Software with Reminders in 2026

4 Best Appointment Scheduling Software with Reminders

How we picked the 4 top rated products

Top featured products

Details for the 4 best products

Acuity Scheduling

Calendly

ClinicSense

Zoom Workplace

Other Top Rated Appointment Scheduling Software with Reminders in 2026

Meevo

LeadSquared

Acuity Scheduling

WellnessLiving

Zoho Bookings

SimplePractice

TimeTap

HelmBot

Waitwhile

Less Paper

Breely

Textmagic

Bookeo

GlossGenius

Goldie

Xola

Zenbooker

SimpleSpa

GymMaster

Peek Pro

You'reOnTime

Visibook

Boulevard

LawnPro

DaySmart Appointments

Key features for Appointment Scheduling software