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Reftab

Platform for both hardware and software asset tracking.

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Find out with a

Reftab - 2026 Pricing, Features, Reviews & Alternatives

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: March 2026

Reftab overview

What is Reftab?

Designed for IT departments with a focus on automation. Reftab is a customizable platform for hardware and software asset management.

Recognized by Forbes as the best in its class for 2023, 2024 and 2025, and a 2025 leader in Gartner's IT Management category, Reftab offers a suite of integrations such as Intune, Jamf, Kandji, Microsoft and more. Reftab's platform improves your processes, strengthens security standards, and ensures compliance with regulations and best practices.

Seamlessly integrating with device management tools, identity providers like Entra and Okta, and ticketing systems, Reftab is designed to adapt to any organization’s needs, providing automation and ease of use you'll rely on for years.

Key benefits of using Reftab

Integrations: Intune, Jamf, Kandji, Microsoft, CDW, Dell, Lenovo, Apple and many more.

Build automates for a completely hands off ITAM platform that works with the systems you already have.

Track warranty dates and hardware refreshes.

Check equipment in and out via desktop and mobile app.

Keep track of assets, accessories, and licenses that have been loaned, with all data on current loans and a full audit history for each asset stored within the asset profile.

Create a custom, branded user portal to allow customers, students, employees, or other loanees to login and make reservations, view approved assets, extend loan periods, and more.

Starting price

0.75per user /
per month

view pricing plans

Pros & Cons

Equipment Tracking and Barcode Scanning

Integrations

Customer Support

Ease of Use

User Interface

Accessory and Kit Management

Reftab’s user interface

Ease of use rating:

4.7

(136)

Reftab pros, cons and reviews insights

To determine these pros and cons insights, we analyzed responses from

Overall rating

Reviews sentiment

3-4(36)

5(100)

What do users say about Reftab?

Its numerous integrations with MDMs and Entra ID make it a wonderfully accurate asset management and inventory management.

Select to learn more

Who uses Reftab?

Based on 136 verified user reviews.

Company size

Small Businesses

Enterprises

Midsize Businesses

Top industries

Education Management

Information Technology and Services

Nonprofit Organization Management

Construction

Others

Use cases

Asset Tracking

IT Asset Management

Barcoding

Fixed Asset Management

Equipment Maintenance

Reftab's key features

Most critical features, based on insights from Reftab users:

Asset tracking

4.8

(66)

Inventory management

4.6

(51)

Inventory tracking

4.7

(34)

Check-in/Check-out

4.5

(35)

Barcode/Ticket scanning

4.8

(18)

Equipment tracking

4.9

(23)

All Reftab features

Features rating:

4.5

(136)

Calibration scheduling

(0)

Barcode recognition

4.8

(4)

Historical reporting

5.0

(2)

Instrument management

(0)

License inventory

5.0

(4)

Asset library

4.5

(2)

License tracking

4.8

(4)

Asset images

5.0

(1)

Dashboard

3.0

(1)

Customization

4.0

(1)

Contract/License management

4.6

(5)

Search/Filter

4.7

(6)

Customizable fields

4.7

(3)

Single sign on

5.0

(1)

IT asset tracking

4.4

(10)

Audit trail

4.8

(19)

Reporting/Analytics

4.4

(14)

Alerts/Notifications

4.8

(8)

Asset lifecycle management

4.9

(9)

Data import/export

4.5

(19)

Label templates

4.8

(5)

Activity tracking

4.5

(13)

IT reporting

4.0

(4)

Reservations management

4.6

(16)

Document management

4.7

(3)

Preventive maintenance

4.8

(4)

Access controls/permissions

4.7

(12)

Calibration management

5.0

(1)

Fixed asset management

5.0

(2)

Change management

5.0

(1)

Multi-Location

4.4

(9)

Mobile access

4.3

(15)

Workflow management

4.0

(4)

Compliance management

3.8

(4)

Maintenance management

4.4

(9)

Barcoding/RFID

5.0

(8)

Audit management

4.7

(3)

Real-Time notifications

3.5

(2)

Data visualization

5.0

(2)

Third-Party integrations

3.0

(2)

Configuration management

4.6

(11)

Scheduling

5.0

(1)

Barcode Printing

3.3

(3)

Tagging

2.0

(1)

Location tracking

4.0

(2)

Work order management

5.0

(6)

Parts management

(0)

Scheduled/Automated reports

(0)

Predictive maintenance

(0)

Safety management

(0)

SaaS operations management

(0)

Risk assessment

(0)

Approval process control

(0)

Requisition management

(0)

Approval workflow

(0)

Reporting & statistics

(0)

Renewal management

(0)

Reminders

(0)

Asset accounting

5.0

(1)

Records management

(0)

Real-Time reporting

(0)

Procurement management

(0)

Real-Time monitoring

(0)

Purchase order management

(0)

Real-Time data

(0)

QR codes

(0)

Real-Time analytics

(0)

Quality control

(0)

Activity dashboard

(0)

Warranty tracking

(0)

Warehouse management

(0)

Vendor management

(0)

Utilization reporting

(0)

User management

(0)

Usage tracking/analytics

(0)

Transaction history

(0)

Training management

(0)

Task scheduling

(0)

Task management

(0)

Support ticket management

(0)

Supplier management

(0)

Summary Reports

(0)

Subscription management

(0)

Stock management

(0)

Status tracking

(0)

Spend management

(0)

Spend control

(0)

Software License Management

(0)

Ad hoc reporting

(0)

Shadow IT Detection

(0)

Service history

(0)

Serial number tracking

(0)

Self service portal

4.0

(1)

Security management

(0)

API

5.0

(1)

Facility management

(0)

Equipment management

(0)

Equipment maintenance

(0)

Employee onboarding

(0)

Employee management

(0)

Email management

(0)

Email alerts

(0)

Electronic signature

(0)

Downtime tracking

(0)

Document storage

(0)

Budgeting/Forecasting

(0)

Disposal management

3.0

(1)

Digital signature

(0)

Depreciation management

5.0

(2)

Deadline management

(0)

Calendar management

(0)

Categorization/Grouping

(0)

Certificate/Label printing

(0)

Customizable templates

(0)

Customizable reports

(0)

Customizable forms

(0)

Certification & licensing

(0)

Customizable branding

(0)

Cost tracking

2.5

(2)

Checklists

(0)

Compliance tracking

(0)

Complaint monitoring

(0)

Order management

(0)

Onboarding

(0)

Asset assignment

(0)

Monitoring

(0)

Asset categorization

(0)

Maintenance scheduling

(0)

Asset kitting

(0)

License management

(0)

Asset planning

(0)

Labeling

(0)

Assignment management

(0)

Label printing

(0)

Job management

(0)

Automated discovery

(0)

IT asset management

(0)

Invoice management

(0)

Inventory replenishment

(0)

Inventory optimization

(0)

Inventory control

(0)

Automated scheduling

(0)

Inspection management

(0)

Incident management

(0)

GPS

5.0

(2)

Funding source tracking

(0)

Forecasting

(0)

For mechanical equipment

(0)

Facility scheduling

(0)

Reftab awards

Maintenance Management

Fixed Asset Management

92/100

IT Management

84/100

Awarded in 7 categories in 2026

Reftab alternatives

Reftab

4.7

(136)

visit website

Starting from

0.75

/user

Per month

Free trial

Free version

Ease of Use

4.7

Features

4.5

Value for Money

4.8

Customer Support

4.8

MaintainX

4.8

(985)

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Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Limble

4.8

(737)

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Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Sortly

4.5

(951)

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Starting from

No pricing info

Free trial

Free version

Ease of Use

Features

Value for Money

Customer Support

Reftab pricing

Value for money rating:

4.8

Pricing plans

Pricing details:

Free plan

Free trial

Subscription

Standard | Hardware Management

31.25

Per month

Features included:

API Access
Bundles and Kit Templates
Double Factor Authentication
Email Templates
License Tracking
Unlimited Accessory Tracking
Unlimited Users

Pro | Hardware Management

62.5

Per month

Features included:

API Access
Asset Changelog History
Asset Depriciation
Bundles and Kit Templates
Custody Verification
Custom Domain
Double Factor Authentication
Email Templates
License Tracking
Microsoft Intune Integration
Role Based Access Control
SSO
Unlimited Accessory Tracking
Unlimited Users
User Provision Integrations
Windows Installable Agents

Business | Hardware Management

125

Per month

Features included:

API Access
Asset Changelog History
Bundles and Kit Templates
Custody Verification
Custom Domain
Double Factor Authentication
Email Templates
License Tracking
Role Based Access Control
Unlimited Accessory Tracking
Unlimited Users

Software Management

0.75

/user

Per month

Features included:

SaaS Discovery
Unlimited Users
Browser Extensions
Software Surveys
Okta Integration
Adobe Integration
MS Entra / MS SaaS Discovery
SSO
Double Factor Authentication
License Management
Shadow IT Detection
Usage Analytics
Automated Workflows
SCIM User Provisioning

Complete IT Management

125.75

Per month

Contact vendor for more details

User opinions about Reftab price and value

Value for money rating:

4.8

(136)

To see what individual users think of Reftab's price and value, check out the review snippets below.

“The Jira, Intune, and Jamf syncs allow us to trust Reftab as our 100% live source of truth for all of our most critical assets. The software is easy to use and has been a real win for us.”

Scott B.

Information Technology Engineer

“Very easy and simple to use. If you aren't able to figure a task out they have helpful documents explaining each process step by step or customer service is very responsive and friendly to work with.”

Devin C.

IT Support Tech

Reftab integrations (29)

Integrations rated by users

We looked at 136 user reviews to identify which products are mentioned as Reftab integrations and how users feel about them.

JIRA Service Management

Integration rating: 4.6 (5)

“This is just so we can add an asset in Reftab to a ticket. Convenient but doesn't exactly change the game.”

John D.

Sr. IT Admin

Jamf Pro

Integration rating: 4.8 (5)

“It allows us to sync the data from our MDM and our asset tracking tool easily”

Michaël D.

Senior IT Engineer

Microsoft 365

Integration rating: 4.3 (4)

“Important to keep track of people that start with us, and be able to assign them to assets that we are handing out. Seems to miss some people when getting from API”

Gabriel A.

IT Admin

Zendesk Suite

Integration rating: 3.5 (2)

“We Zendesk as our main Ticketing system, sadly the integration is not very robust to manage assets. Some others we have trialed were able to do everything that would be done day to day (assign and manage assets) all through Zendesk. As well as automatically pull the assets of the requester on the ticket. ”

Alex B.

IT Support Technician