Hubstaff Features

Hubstaff

Time tracking with screenshots, for remote teams

4.59/5 (1,102 reviews)

Hubstaff Feature Summary

  • Accounting integration
  • Track activity with bars, fullscreen and screenshots
  • See the software programs your team uses in real time
  • Budget control
  • Calendar management
  • See all your team's work unfold in one place
  • Customizable templates
  • Employee management
  • GPS and location monitoring
  • Invoice management
  • Mobile integration
  • Timesheets & reports
  • Integration with PayPal and Payoneer
  • Payroll management
  • Time tracking for remote teams
  • Projections
  • Automatically export time to Quickbooks.
  • Real time monitoring
  • Receiving
  • Advanced reporting
  • Status tracking
  • Third party integration
  • Timer
  • Timesheets
  • Employee time clock
  • Prioritizing
  • Detailed reporting on tasks completed
  • Labor cost reporting
  • Group scheduling
  • Manual time entry
  • Project budgeting
  • Budgeting
  • Time & attendance tracking
  • Order taking
  • Powerful API.
  • Location tracking
  • Team calendars
  • User activity monitoring
  • Geographic maps
  • Productivity reporting
  • Completion tracking
  • Reporting & statistics
  • Time / task reporting
  • Deadline tracking
  • Billable hours tracking
  • Employee location tracking
  • Monitoring
  • Task management
  • Commenting

Hubstaff Features In Depth

Time Tracking

Hubstaff offers native desktop applications for time tracking, which are designed for specific operating systems. Remote workers can manually enter the time they spend working on projects or track the time automatically. They can also enable multi-monitor support as a way to capture the activity on all the digital monitors they use.

In order to take full advantage of Hubstaff’s powerful time tracking capabilities, you should enable automatic time tracking. You can add notes and comments about the work you’ve done right from Hubstaff’s desktop app or the cloud. Hubstaff is setup to recognize when you’ve stopped working for the day or taken a break for lunch, and the application will automatically stop tracking time when it senses inactivity. Employee payments and rates are then updated automatically based on the exact amount of time that was spent working on client projects.

Screenshots

When it comes to keeping accurate records and proving the time spent working on a project, it’s impossible to argue with record that includes screenshots. Hubstaff captures images of each team member’s work screen at regular intervals as a way to monitor activity and promote accurate record keeping. (Admins also have the option to turn screenshots off at any time.)

Setup the screenshot interval you prefer. With Hubstaff, you can take up to three screenshots every 10 minutes. Randomized screenshots also give you an accurate idea of what your team members are actually doing when they’re working on client projects. Hubstaff’s screenshot tool goes hand in hand with its activity tracker, with tracks the number of mouse movements and keyboard strokes that a team member makes in a given period of time. This data is then used to generate color-coded activity bars, which you can review to see how active your team members have been each day.

Application & Website Tracking

Application and URL tracking provide team leaders with deep insights into what their employees are working on while they’re tracking time. This feature not only leads to more productive workers, but it also creates more satisfied clients who are confident that they’re being billed for the actual hours worked on their projects. Hubstaff’s monitoring tools run on Mac, Windows, and Linux.

Use Hubstaff’s URL and application monitoring tools to see which applications and websites your team members are using while they’re tracking time. Click on the team member’s name, and you’ll see a list of apps that he or she has visited during the period when time was being tracked. See the app name, total time spent, and percent of time used.

Automatic Payroll

Hubstaff has been able to decrease the actual time managers spend dealing with payroll, and also improve payment accuracy, with automatic payroll tools. Payments can be processed through Paypal, Payoneer, or Transpay. (Additional payment options are coming soon.)

You only have to set up payments once before Hubstaff is ready to take control. Set the hourly or fixed rates that each of your contractors should receive, and Hubstaff will automatically pay each person based on the time they’ve tracked. Automatic payroll can be setup to handle weekly, bi-weekly, or monthly pay periods. Budgeting and time limit tools prevent employees from continuing to log time once they’ve hit their weekly maximums, which helps businesses avoid going over budget.

Competitor Feature Comparison

API
Accounting Integration
Activity Tracking
Applications Management
Attendance Tracking
Billable Hours Tracking
Budget Control
Budgeting
Calendar Management
Commenting
Customizable Templates
Deadline Management
Employee Management
GPS
Geographic Maps
Invoice Management
Labor Cost Reporting
Location Tracking
Manual Time Entry
Mobile Integration
Monitoring
Payroll Integration
Payroll Management
Prioritizing
Productivity Reporting
Project Budgeting
Project Time Tracking
Projections
QuickBooks Integration
Real Time Monitoring
Receiving
Reporting & Statistics
Status Tracking
Task Management
Task Tracking
Team Calendars
Third Party Integration
Time Clock
Timer
Timesheets
Work History
Learn moreCompare App
API
Accounting Integration
Activity Tracking
Applications Management
Attendance Tracking
Billable Hours Tracking
Budget Control
Budgeting
Calendar Management
Commenting
Customizable Templates
Deadline Management
Employee Management
GPS
Geographic Maps
Invoice Management
Labor Cost Reporting
Location Tracking
Manual Time Entry
Mobile Integration
Monitoring
Payroll Integration
Payroll Management
Prioritizing
Productivity Reporting
Project Budgeting
Project Time Tracking
Projections
QuickBooks Integration
Real Time Monitoring
Receiving
Reporting & Statistics
Status Tracking
Task Management
Task Tracking
Team Calendars
Third Party Integration
Time Clock
Timer
Timesheets
Work History
Visit WebsiteCompare App
API
Accounting Integration
Activity Tracking
Applications Management
Attendance Tracking
Billable Hours Tracking
Budget Control
Budgeting
Calendar Management
Commenting
Customizable Templates
Deadline Management
Employee Management
GPS
Geographic Maps
Invoice Management
Labor Cost Reporting
Location Tracking
Manual Time Entry
Mobile Integration
Monitoring
Payroll Integration
Payroll Management
Prioritizing
Productivity Reporting
Project Budgeting
Project Time Tracking
Projections
QuickBooks Integration
Real Time Monitoring
Receiving
Reporting & Statistics
Status Tracking
Task Management
Task Tracking
Team Calendars
Third Party Integration
Time Clock
Timer
Timesheets
Work History
Visit WebsiteCompare App

Mobile apps

iOS App


515 reviews

Requires iOS 9.0 or later. Compatible with iPhone, iPad, and iPod touch.

Android App


366 reviews

Hubstaff Feature Reviews

25 reviewers had the following to say about Hubstaff's features:

Anshul Sharma

The Genius' Review

2018-08-17

I have had quite a positive experience with Hubstaff

Pros

Tracks activity rate & allows me to manage my time & my teams time better

Cons

screen tracking... more productivity reporting tools would be amazing. ease of creating projects and tasks that users can make themselves and i get a report.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Nawar Ak.

Hubstaff Review

2019-07-17

Pros

Time tracking is good, has a lot of reports. Has alot of features like GPS tracking, Automate time tracking with Geofencing, payroll, Team scheduling, and integration with other Apps.

Cons

So it is little bit hard to track the progress of the projects.

Rating breakdown

Ease of use
Features

Time used: Free Trial

Frequency of use: Occasionally

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Hubstaff


Hi Nawar,
We appreciate your feedback!

It is great to hear that you are using our new Geofencing feature!

At the moment we do not have a project deadline date feature However, I would be happy to submit a feature request to our developers for possible implementation.

If you have any questions feel free to contact our support anytime.

Thanks again,
Sarah

Read more
John Lin

Great product

2018-08-20

Pros

timer, timesheets, activity with screenshots, Hubstaff tasks

Cons

Cannot merge tasks between third-party services with Hubstaff built-in tasks for the same project.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Best time tracking app I've found, and I've tried a lot of them

2018-06-25

Helps me track time by project/task! Love it.

Pros

Ability to add/delete time Ability to assign/complete tasks Breadth of reporting features Attractive interface Sits in task bar very unobstrusive Starts up when computer starts up

Cons

Would like to get reminders that I am tracking/not tracking time Some of the reporting features are not super intuitive.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Computer Software company, 1-10 employees)

Activity measure table is bad for Bossess

2019-03-27

Standard experience

Pros

-Time tracking -Most of the Charts -Manage multiple projects

Cons

-Activity Tracking, the metrics are useless and provide values of activity are subjetive, creative work like designers or programmers, or anyone that needs to think are heavily punished by these metrics -You can not delete screenshots without the time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

7/10
Source: Capterra
Helpful?   Yes   No
Read more
Michael Gibson

No Reason To Change

2020-07-31

It is well establsihed in our business processes and we upgrade plans as we add more team members.

Pros

I also use that to get a sneak peek on their design ideas if a client is calling me on progress and sometimes I'll suggest a change in direction.

Cons

We do this via the tracking in Jira (which includes Hubstaff time by Task anyway).

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Ewan McKechnie

The best solution for integrated task management and thorough time tracking and reporting.

2020-07-20

Very happy I moved from Time Doctor to Hubstaff.

Pros

- Integrated Task Management platform (Hubstaff Tasks) allows for agile style task management that feeds appropriate tasks to user's timers. - Nice user interface - Good reporting functions - Thorough tracking options - Client/project budgets - Very good Customer Support

Cons

- I discovered some bugs during usage (which the developers have ironed out) - Time off / holiday allowance policy function is a great addition, but doesn't allow enough granularity as decimals of hours (or minutes) can't be used.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Allan Martinez

A tool that is paying for itself

2018-09-17

I would love having a the old dashboard where I could see the overall team's work.

Pros

Easy to use, very user friendly and accurate with time tracking.

Cons

When you integrate a project with Trello, you can't add new manual tasks. Sometimes the reports for activity are really aggressive giving the impression you are not working

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Krystsina Sudnik

Good app to track time and move it to JIRA

2018-07-13

It is easier for me to track how accurate developers in estimating their issues. Also report shows how much time team worked per day.

Pros

Developers love ability to select issue and track time against it.

Cons

Lack of plan options.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Mykhailo Karnaukh

Good software for team work in IT.

2018-09-14

Time and productivity tracking of my team is good and helps me to deal with productivity issues.

Pros

Agile reporting, comfortable time tracking workflow.

Cons

Too many features are only for Pro plan (like multiple integrations, expenses management and etc)

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Jerry Kemp

Excellent tool for small biz

2018-09-14

Sending timesheet reports was confusing at first but seem much simpler now

Pros

Time tracking options.

Cons

Not all reports can be printed in PDF.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Hubstaff


Hello! Thank you for your review. We would love to help you through the report problems you were facing. Please feel free to contact us at support@hubstaff.com (or click on the support icon on the bottom right of the screen on any pages on our website) and let us know how we can help!

Read more
Zarja Rojer

Making making money easier

2018-07-27

I have a software that reminds me to track time. It also works perfectly with Asana.

Pros

That it automatically notice activity on the computer

Cons

Most of the time I’m out of office in a meeting and I cannot track time than.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Easy way to track remote workers!

2018-06-13

A quick and easy way to track employee workflow and productivity.

Pros

I can keep track of how much work they are doing, and get screen shots at random times to make sure they're not playing Candy Crush instead of working!

Cons

The activity tracker only tracks keystrokes, and sometimes a project is more mouse clicks, so it makes it look like the employee isn't working as hard as they really are.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No

Response from Hubstaff


Thanks for the review. I just want to note that Hubstaff only tracks anonymous usage of the keyboard, not keystrokes. We also track mouse movement including clicks. Let us know if we can help!

Read more
Adam LeMmon

Hubstaff Review

2019-03-28

Pros

It is fairly easy to track time to tasks within a project.

Cons

Sometimes the integrations with other software (Jira) don't work.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Convenient time tracking tool for all remote workers and employers.

2018-06-04

It allows me to bill my clients accurately.

Pros

- Intuitive reports and timesheets that help verify productivity/work done - Highly accurate activity tracking - Works great with JIRA

Cons

- Updates the time once a day (at least on JIRA) - Sadly, it's impossible to group or otherwise manage tasks that belong to one project

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Denys Vorobyov

Hubstaff, a perfect time tracking solution for a small studio

2018-09-14

We use it in half of our projects and it worked perfectly to the moment.

Pros

Easy time tracking Apps for all platforms Management features and settings

Cons

Lack of ability to archive past projects No default settings for reports Plans are not flexible

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 2+ years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No

Response from Hubstaff


Hello! Thank you for your review. In regards to the projects, we do offer the ability to archive them. You can archive them directly from the "Projects" area by clicking on the "Actions" drop down menu. You can also see your archived projects and restore them. Here is some more information about this feature: https://support.hubstaff.com/can-see-archived-projects/

Read more
Mark Lally

Great tool for employee management and productivity

2018-09-20

With a good number of developers we like working oversees, we are able to keep a close eye on the progress being made on each project without having to nag them with emails and calls from the other side of the world.

Pros

The ability to create and assign multiple projects and track/manage/oversee them without having to nag and micromanage employees.

Cons

Interface could use some improvements - could be easier to navigate

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Weekly

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Bruce Chezem

I like the integration w/ Trello however its not fully '2-way'. I can only start/stop on Hubstaff

2018-07-14

I get to see how my projects are progressing without any clock watching or guessing what I did on a given day.

Pros

I like the reports and the notification schemes.

Cons

I only need to keep track of my own time and run reports of my own activities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

9/10
Source: Capterra
Helpful?   Yes   No
Read more
Christina Nichols

Perfect Fit for Solo-preneur Consultant

2018-08-10

I like that Hubstaff is "right-sized" for my business - it is affordable and does a lot more than I use it for!

Pros

Integrating with Asana makes it even more user-friendly as I can track time against Asana tasks and see it in Hubstaff!

Cons

It's a small thing, but I'd like to see either the client name or project description in the time tracker. Some of my projects have similar names but they are for different clients.

Rating breakdown

Ease of use
Features

Time used: 6-12 months

Frequency of use: Weekly

Likelihood to recommend

10/10
Source: Capterra
Helpful?   Yes   No
Read more
Edwin Cinco

Easy to use for time tracking

2018-06-22

Great tool for project and task management monitoring for team manager.

Pros

This will help my clients monitor the progress of the project or tasks.

Cons

Sometimes, it automatically starts even if I don't intend to use it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 6-12 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Software Advice
Helpful?   Yes   No
Read more
Shaylon Clark

Hubstaff is a great time tracking tool

2018-11-27

Pros

The ease at which you can track your time on projects and individual tasks within those projects.

Cons

The limitations of the Chrome version of the app, as well as the interface of the MacOS app, which is a bit clunky in my opinion.

Rating breakdown

Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Skott McKinney

Time

2018-09-14

It did not work for what we wanted to do, but the interface is simple and the product is feature rich.

Pros

We like being able to track time while Also being able to keep an eye on budget and projects

Cons

If I could have creative projects within Basecamp that automatically syncs It would have illuminated and made the software for your school.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

3/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Outsourcing/Offshoring company, 1-10 employees)

Good Application

2019-02-13

IF your work is based on timed - projects , this might be the one for you.

Pros

Easy way to track projects done and easy to link tasks with Trello

Cons

(annoyed by the late shift notification) . And the worst is you need to be active all the time by clicking refreshing or clicking so your productivity won't go down.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

5/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
(Information Technology and Services company, 1-10 employees)

Great tool to monitor the productivity

2019-03-29

Productivity & time management

Pros

Being able to know how active team members and the time being spent on the project.

Cons

Time tracking for tasks to know where the time is being spent.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: 1-2 years

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more
Anonymous
A verified reviewer

Really useful

2018-07-14

Easy task timing control

Pros

This makes it a great experience as time tracking in our project tasks is made so easy.

Cons

Their permission system does not allow a couple of useful things, like for example having a project manger see the amounts owed or process payments without being an owner of the company account.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Time used: Less than 6 months

Frequency of use: Daily

Likelihood to recommend

8/10
Source: Capterra
Helpful?   Yes   No
Read more