Replicon WebExpense Pricing, Features, Reviews & Comparison of Alternatives

Replicon WebExpense

Gain full insights into all costs and expenses

4.53/5 (352 reviews)

Replicon WebExpense overview

Replicon WebExpense provides businesses with full insight into all project-related expense types, monitor and control business costs, and easily submit expenses – even on-the-go.


Starting from
Pricing options
Free trial
Value for money
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Business size



United States, Asia, Australia, Canada, China and 7 other markets, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom

Supported languages

Replicon WebExpense screenshot: Manage project-related expenses with Replicon WebExpenseReplicon WebExpense screenshot: Edit expense codes and Tax formulas with Replicon WebExpenseReplicon WebExpense screenshot: Replicon WebExpense timesheetsReplicon WebExpense screenshot: Gain real-time visibility into project expenses with Replicon WebExpense

Replicon WebExpense reviews

Value for money
Ease of use
Customer support
Irena Lazic

Project office manager

Used daily for 2+ years
Reviewed 2017-04-28
Review Source: Capterra

I was at the implementation of the Replicon, we are using Timehseet modul (with Payroll, Invoicing(, Expense modul Time off modul). We are using it for collectiong monthly timesheet hours and send it to our customers for the approval, we are using it for invoicing to the clinets, for preparation of the reports for salaries, for stimualtions that our consultants get based on the invoiced hours they wrote in the Replicon. Ozur consultants are also managing their expenses in Replicon, where me as Project office manager approved them in I see, what we have to invoice also to the clinets. Our consultants also carry in their time off, which we are also managing entirely through Replicon. Our Management are Supervisors and they are approving timesheets weekly from their consultants. Replicon really helped us managing and improving the visibility over the company work, budgeting and efficiency. I am also preparing monthly the profitabilit reports for our projects that we are managing, through different reports that I get from Replicon.It covers most of the things we need as a company in our business, that we are efficient.

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Geoffrey Walsh

Useful full-functionality timesheet system

Used daily for 2+ years
Reviewed 2017-04-16
Review Source: Capterra

We use the Replicon system to record all time spent by most members of the company. It has a web interface and everyone in the company has a logon. Each department has an admin user who can assign people to projects. Projects can be set up by admins, and users log time against each project. At the end of each week/month every user has to submit their timesheets, and anyone who does not receives an alert that their timesheet is overdue. It is also possible to configure warnings that the deadline is looming, which we find very useful. After submission all users' time is submitted to the relevant project manager/owner, who then approves or rejects the time. Projects can be subdivided into many categories and sub-categories, and each can be marked as billable (or not) and different billing rates can be specified. Admins can allow or deny time entry for their projects and also set time limits, whereby no time can be added to the project after a certain date. All approved time is totalled up by the system and forwarded to the finance team, who can then use the system to prepare bills to send to customers. The Replicon system allows this to be run smoothly and we are very happy with it. The web-based interface means that it is available everywhere and so no one has any excuses to not filling out their time. There is also a facility to manage annual leave but we have not used it so cannot comment on this. Overall I would recommend this system. Web interface, granularity of project specification, full workflow from time submission to billing, auto-save when you forget to press save(!)

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Great & Easy Software for Small Nonprofit

Used daily for less than 6 months
Reviewed 2018-11-30
Review Source: Capterra

Overall this is a great system and a huge improvement over tracking hours and leave on spreadsheets. It is easy to learn, easy to use, and easy to customize. It is also reasonably priced. Support is always available when needed and there is never a long wait time. I recommend this product to anyone looking to improve their time tracking for employees. Easy to use. Everyone learned how to use it quickly. We have full time salary employees who assign hours to activities as well as interns who clock in and out and get paid hourly - it is great to be able to have both options in the same system. Customer support is always quick to respond and they are able to solve my issues most of the time - the chat feature is really great and much easier than a phone call. I love being able to review all the time sheets and time off easily and employees appreciate being able to keep track of their vacation/sick leave balances w/o having to calculate it themselves. It is also great to be able to run reports every 2 weeks with the interns hours and pay totals. The reminder emails are also helpful and keep me from having to nag employees to submit time sheets on time.

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Jill Elliott

Replicon's TimeAttend makes online timesheets convenient, easy and quick!

Used daily for 2+ years
Reviewed 2018-02-15
Review Source: Capterra

It met our company's needs by providing an accessible online tool (computer and mobile phones) to quickly capture time worked on projects; it allows our employees to differentiate time worked on billable projects vs. overhead, etc. Replicon's TimeAttend quickly produces reports that show paid time off (used and available), overview of hours worked each pay period by employee, etc. I have no complaints about Replicon's TimeAttend. It's SO VERY easy to use, that I could have taught myself! However, there is a "Help" link to learn more about it if I wish. Replicon allows me to enter my hours worked on a daily basis, approve/submit once per pay period, and see when my manager has approved my time work. It also allows me to request vacation with very little effort. I can request less than a full day, and opt to add a reason. It permits me to request multiple days off with one effort -- unfortunately, not all Time & Attendance systems provide that option even if two vacation days are consecutive. Replicon also provided us a brief "trial" that permitted me to test it to see firsthand the ease of use, how easy it was to provide the approval as a supervisor, submit my own time worked, etc.

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Jonathan Ostella

Replicon greatly improved our project visibility and made it easier for users to report their time

Used daily for 1-2 years
Reviewed 2018-04-30
Review Source: Capterra

User interface is clean and friendly, so it is less of a burden for users to enter there time (which is often the last thing they think of). Now we can quickly generate reports to perform analysis of projects, which is helpful for planning new projects. It is also integrated with our SAP-Concur system, so we can see all time, expenses, and invoices billed against projects, giving us true visibility into our projects.Ease of adding/updating projects including use of import tool, control over which users can charge to which projects, the ability to force users to report time against tasks (when needed), the clean and user-friendly interface, and the ability to integrate with SAP Concur to pull in expense and invoice data. This last item is an important one for us, as we have struggled with how to report progress of projects including time spent against projects and expenses/invoices billed against projects. Another big one is the excellent customer service. The team is very friendly and responsive, and most of my requests have been answered/resolved in a short amount of time.

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Replicon WebExpense pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Streamline expense reports, reimburse employees, and keep costs in check from $4/user/month.
Features include:
- Easy-to-use expense reports
- Upload of digital receipts
- Flexible workflow and approvals
- Tax formulas that automate calculations
- Multiple currency calculations
- Ability to track and manage expenses by projects
- Configurable reports

Replicon WebExpense features

Expense Tracking
Real Time Data

API (172 other apps)
Accounting Integration (114 other apps)
Accounting Management (113 other apps)
Activity Dashboard (120 other apps)
Auditing (82 other apps)
Automatic Notifications (107 other apps)
Automatic Reminders (84 other apps)
Billing & Invoicing (117 other apps)
Compliance Management (81 other apps)
Customizable Reporting (91 other apps)
Data Import/Export (101 other apps)
Electronic Payments (107 other apps)
Invoice Management (161 other apps)
Invoice Processing (97 other apps)
Multi-Currency (99 other apps)
Receiving (90 other apps)
Reporting & Statistics (125 other apps)
Third Party Integration (102 other apps)

Additional information for Replicon WebExpense

Key features of Replicon WebExpense

  • Configure expense types
  • Multi-level approvals
  • Security and permissions
  • Expense claims
  • Time & expense tracking
  • Management reporting
  • Real-time data
  • Real-time analytics
  • Email notifications
  • Cost tracking
  • Job costing
  • Cost analysis
  • Online payment processing
  • Project budgeting
  • Multiple projects
  • Professional services automation
View All Features


Streamline expense processing and management with:
- Easy-to-use expense sheets that empower employees to submit reports quickly
- Expense codes and tax formulas
- The ability to track expenses by project and client, and compare against projected expense amounts
- Real-time reporting and visibility into reimbursable and project expenses