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Top Rated Project Management Software with Collaboration Tools in 2026

All user reviews are verified by in-house moderators and provider data by our software research team. Learn more

Last updated: March 2026

Collaboration tools enhance communication, streamline task assignment, and centralize documentation, which improves team coordination and efficiency. They enable real-time updates, shared workspaces, and facilitate tracking and managing project progress collectively. Our reviewers in project management software rated this feature as important.

10 Best Project Management Software with Collaboration Tools

Product

User rating

Starting price

How we picked the 10 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Project Management software category. They also needed to have sufficient reviews about collaboration tools, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for collaboration tools, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Top featured products

Jira

4.4

(15.3K)

Starting price

7.91per user /
per month

Asana

4.5

(13.5K)

Starting price

10.99per user /
per month

Zoho Projects

4.5

(855)

Starting price

4per user /
per month

Details for the 10 best products

Jira

Reviews Sentiment

1-2(214)

3-4(6,629)

5(8,462)

Key Features

Task Management4.6

Project Planning/Scheduling4.5

User insights about the collaboration tools feature

Reviewers highlight Jira's collaboration tools for their integration with Confluence, GitHub, and other tools. Users report effective teamwork through task assignment, commenting, and tagging features. They appreciate the ability to track progress and manage projects in real-time. However, some users find the collaboration features limited and mention the need for better integration with other tools.

See related user reviews

“Me and my team extensively uses Jira for agile project management. It's a very good tool for collaboration as all the important personas who are linked with any user story or issue get regular notifications if any changes are made. They can tag other people, update the status (based on workflow) or leave comments that is reflected real time. ”

Shivani S.

Product Owner

“Improving communication: Jira's collaborative working tools allow real-time sharing in the form of updates, comments, and mentions. It helps collaborate well through integration with tools like Slack & other interactive tools.”

Rowson S.

Customer Success Manager

Starting price

7.91per user /
per month

visit website

Pros and Cons based on 15,305 verified reviews

Comprehensive project tracking

Effective sprint management

Enhanced team collaboration

Extensive integration options

Support for agile development

Frequent performance issues

Complex navigation

Challenging issue management

Inefficient search and filter

Complicated setup configuration

See pros and cons details

Asana

Reviews Sentiment

1-2(230)

3-4(5,264)

5(8,049)

Key Features

Task Management4.7

Project Planning/Scheduling4.7

User insights about the collaboration tools feature

Reviewers commend Asana's collaboration tools for their project and task sharing, commenting, and tagging features. Users report improved team communication and workflow management. They appreciate the integration with other tools like Slack and Google Docs. However, some users mention the need for more integrations and the requirement for paid memberships for full collaboration capabilities.

See related user reviews

“Asana has a few different collaboration tools that link to different aspects of its workspace. My preference is task comments and likes. It allows team members to both comment directly on a task with questions or status updates for the rest of the team or 'like' a task to be kept updated on its progress.”

Melissa R.

Quality Assurance Engineer

“Collaboration tools such as ability to link external documents from Google docs promotes active employee collaboration and information sharing for increased emplpyee performance and productivity. ”

Davis O.

Administrative Assistant

Starting price

10.99per user /
per month

visit website

Pros and Cons based on 13,543 verified reviews

Comprehensive project tracking

Enhanced team collaboration

Efficient task organization

Effective employee management

Overwhelming email notifications

High premium costs

Complex user experience

See pros and cons details

Confluence

Reviews Sentiment

1-2(35)

3-4(1,550)

5(2,075)

Key Features

Task Management4.3

Project Planning/Scheduling4.5

User insights about the collaboration tools feature

Reviewers commend Confluence's collaboration tools for their real-time editing, commenting, and sharing features. Users report improved team communication and document management. They appreciate the integration with Jira and other tools. However, some users mention issues with content overwriting and the need for better real-time editing capabilities.

See related user reviews

“Very good tool for collaboration as the admin can set the rights of users who can have the same options to edit and share as the admin. Multiple people can update documents in real time. Notifications of edits and updates are delivered automatically via email. etc”

Runako M.

Operations

“Confluence is a great place to create a knowledge base of information. Multiple people can contribute and everyone can build upon a page and content over time. However, there is a massive issue with each user's content adds overwriting each other. If multiple people are editing a page at the same time, it is common for work to be lost, overwritten and not merged. This is immensely frustrating and causes teams to create processes that ensure only one person is editing at a time.”

Matt C.

Manager

Starting price

5.42per user /
per month

visit website

Pros and Cons based on 3,660 verified reviews

Centralized knowledge repository

Enhanced team collaboration

Efficient project management

Comprehensive documentation management

Seamless integration with tools

Frequent performance lags

High costs for larger teams

Limited text formatting options

Buggy issue management

Inefficient search functionality

See pros and cons details

Lucidchart

Reviews Sentiment

1-2(24)

3-4(838)

5(1,384)

Key Features

Task Management

Project Planning/Scheduling

User insights about the collaboration tools feature

Reviewers highlight Lucidchart's collaboration tools for their real-time editing, commenting, and sharing features. Users report seamless teamwork on diagrams and flowcharts, with easy integration with tools like Slack and Google Workspace. They appreciate the ability to work simultaneously on the same document. However, some users find the collaboration features overwhelming on smaller screens.

See related user reviews

“With LucidChart we can work collaboratively, more than one member on a single file at the same time and visualize the changes as they happen. We can also take advantage of other integrations such as MS TEAMS that support collaborative work.”

Marianela F.

Water Treatment Consultant

“Allows team members to efficiently and simultaneously work on the same project. This saves us loads of time as designers, project managers can now work in parallel and speeding up the time required to work on the same project.”

Xavier T.

Founder

Starting price

9flat rate /
per month

visit website

Pros and Cons based on 2,246 verified reviews

Efficient workflow design

Versatile flow diagramming

Real-time team collaboration

Comprehensive project management

Intuitive flowchart creation

Slow performance speed

Inconsistent issue management

Challenging line connections

Expensive and restrictive plans

Limited file management

See pros and cons details

Basecamp

Reviews Sentiment

1-2(319)

3-4(6,845)

5(7,242)

Key Features

Task Management4.5

Project Planning/Scheduling4.3

User insights about the collaboration tools feature

Reviewers value Basecamp's collaboration tools for their simplicity and effectiveness in team communication. Users report easy sharing of documents, tagging, and commenting features that keep everyone on the same page. They appreciate the ability to create discussions and track progress. However, some users find the thread organization confusing and mention the need for better reply options.

See related user reviews

“I work on different projects with multiple colleagues, and the collaboration tools mean we can all contribute and make changes to different project basecamps simultaneously, and see where changes have been made.”

Lucas S.

Content Producer

“The simplicity of the UI made the collaboration significantly simpler. The notifications, the comments, mentions and the common drive made it easy to communicate and close tasks without the risk of individual items getting buried. With most of my clients, the need for email communication was completely eliminated as we had Basecamp to refer to.”

Haleema L.

Consultant

Starting price

15per user /
per month

Pros and Cons based on 14,406 verified reviews

Efficient file sharing

Enhanced team communication

Streamlined team collaboration

Effective project organization

Seamless client management

Frequent technical issues

Overwhelming notifications

Inefficient search functionality

Limited layout customization

Subpar user experience

See pros and cons details

Trello

Reviews Sentiment

1-2(237)

3-4(8,675)

5(14,571)

Key Features

Task Management4.6

Project Planning/Scheduling4.6

User insights about the collaboration tools feature

Reviewers praise Trello's collaboration tools for their simplicity and effectiveness in managing team projects. Users report easy sharing of boards, tagging, and commenting features that enhance team communication. They appreciate real-time updates and the ability to assign tasks. However, some users find it difficult to manage roles and prefer other tools like Asana for collaboration.

See related user reviews

“Being able to collaborate and set specific tasks for team members such as my VA make it easy to work on projects together and be able to see where a project is at without having to spend time corresponding via email or message. We can use trello and track each others progress and know exactly what stage the project is in, leave comments for each other and pick up where the other left off easily. ”

Rachel S.

Coach

“We have used trello for collaboration with clients where we wanted to let them know where tasks are at the moment, but we also needed their valuable input on the development of tasks. Trello allowed simple collaboration, easy and quick notifications and clear overview of change log on tasks.”

Djordje S.

Client Manager

Starting price

5per user /
per month

Pros and Cons based on 23,483 verified reviews

Flexible task organization

Effective team collaboration

Intuitive drag-and-drop interface

Comprehensive track management

Inadequate notification system

Pricing concerns and limitations

Limited file management

See pros and cons details

monday.com

Reviews Sentiment

1-2(71)

3-4(1,936)

5(3,713)

Key Features

Task Management4.6

Project Planning/Scheduling4.6

User insights about the collaboration tools feature

Reviewers appreciate monday.com's collaboration tools for their ease of use and real-time communication capabilities. Users report effective teamwork through tagging, commenting, and file sharing. They value integrations with tools like Google Docs and Slack. However, some users find it challenging to collaborate with non-monday users and mention the need for better external collaboration features.

See related user reviews

“The ability to see and review my teams work alongside mine and also tag them in the work and also store separate files for the various tasks in one place for the whole team to see is ideal ”

Emma N.

Incident Management and Resilience specialist

“I like the collaboration tools in monday.com because they help me to stay organized and connect with my team members. I can use the chat feature to communicate with them in real-time, and the task management system helps me to keep track of what needs to be done. I also like the fact that I can access the tools from anywhere, as long as I have an internet connection.”

Geoffrey k.

Starting price

9per user /
per month

Pros and Cons based on 5,720 verified reviews

Boosts team productivity

Effective progress tracking

Enhanced organization capabilities

Visual task management

Highly customizable platform

High costs for small teams

Overwhelming email notifications

Occasional performance issues

Limited mobile functionality

See pros and cons details

ClickUp

Reviews Sentiment

1-2(50)

3-4(1,342)

5(3,166)

Key Features

Task Management4.6

Project Planning/Scheduling4.6

User insights about the collaboration tools feature

Reviewers appreciate ClickUp's collaboration tools for their extensive features and ease of use. Users report effective teamwork through task assignment, tagging, and real-time updates. They value integrations with other systems and the ability to customize reporting options. However, some users find the setup challenging and mention the need for better built-in chat features.

See related user reviews

“The collaboration tools allow for easy task assignment and tracking. This key feature helps teams work together more efficiently and reduces overall confusion while increasing accountability. ”

Philip S.

Owner

“The ability to tag other team members in tasks/sub tasks if multiple team members are working on a project. Also being able to assign to multiple team members and assign watchers. ”

Bianca S.

Supervisor, Connections Planning

Starting price

10per user /
per month

Pros and Cons based on 4,558 verified reviews

Enhanced team collaboration

Boosted productivity

Comprehensive project management

High customization and flexibility

Continuous improvements

Slow performance speed

Inconsistent bug fixes

Complex navigation

Limited mobile support

Overwhelming email notifications

See pros and cons details

Notion

Reviews Sentiment

1-2(17)

3-4(638)

5(2,047)

Key Features

Task Management4.6

Project Planning/Scheduling4.6

User insights about the collaboration tools feature

Reviewers highlight Notion's collaboration tools for their real-time editing, commenting, and sharing capabilities. Users report seamless teamwork on shared documents, databases, and project boards. They appreciate the ability to co-author pages, assign tasks, and track progress. However, some users mention the high cost of adding collaborators and the need for better communication management features.

See related user reviews

“Collaboration tools in Notion are important because they enable real-time editing, comments, and shared workspaces, which improve team communication and streamline project workflows.”

Matteo P.

Graphic Designer

“Notion is an all-in-one workspace tool. It is so easy to set up Organization/Project workspace and invite team members. We can assign roles and manage who can read/edit pages. Multiple users can view/edit the page at the same time. Notion shows a handy notification when someone has updated the page content and the page history makes versioning and reviewing easy.”

Rekha C.

Data Scientist

Starting price

12per user /
per month

Pros and Cons based on 2,702 verified reviews

Versatile productivity features

Effective team collaboration

Comprehensive project management

Efficient project tracking

Flexible organizational tools

Limited offline functionality

Occasional performance issues

Inefficient search functionality

Complex user experience

Cluttered navigation interface

See pros and cons details

Smartsheet

Reviews Sentiment

1-2(47)

3-4(1,386)

5(2,046)

Key Features

Task Management4.5

Project Planning/Scheduling4.6

User insights about the collaboration tools feature

Reviewers value Smartsheet's collaboration tools for their ease of use and real-time updates. Users report effective teamwork through task assignment, commenting, and file sharing features. They appreciate the ability to set permissions and integrate with tools like MS Teams and Power BI. However, some users find the messaging features limited and mention the need for better independent communication capabilities.

See related user reviews

“Create a smartsheet and share it with your team, everyone can access it and add feedback or whatever information is requested. You can restrict the document and give permission to certain users to be able to add and edit the document. ”

Gabriela L.

Continuous Improvement Leader

“Smartsheet allows multiple users from different departments to collaborate on our roadmap planning. Everyone has the same view and can easily make changes, leave comments and make adjustments. Roadmap planning takes many eyes and lots of discussion. Smartsheet streamlines this and eliminates many back and forth interactions. ”

Raisa M.

Project Coordinator

Starting price

12per user /
per month

Pros and Cons based on 3,479 verified reviews

Real-time team collaboration

Comprehensive project management

Efficient sharing capabilities

Highly customizable platform

Variety of useful templates

Limited row and cell management

Complex formula limitations

High cost concerns

Challenging navigation views

Lack of auto-save feature

See pros and cons details

Key features for Project Management software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

Task Management: Reviewers highlight the ability to create, assign, and track tasks with due dates and priorities. Users appreciate the customization, real-time progress tracking, and collaboration features. 94% of reviewers rated this feature as important or highly important.
Project Planning/Scheduling: Reviewers emphasize the importance of detailed timelines, Gantt charts, and milestone tracking for keeping projects on track. Users value the ability to set dependencies, assign tasks, and manage resources effectively. 93% of reviewers rated this feature as important or highly important.
Multiple Projects: Users appreciate the ability to manage and track multiple projects simultaneously. They value centralized dashboards, project templates, and the ability to assign tasks and monitor progress across various projects. 93% of reviewers rated this feature as important or highly important.
Workflow Management: Reviewers highlight the customization of workflows, automation of repetitive tasks, and visual tracking of progress. Users find it essential for streamlining processes and improving team collaboration. 90% of reviewers rated this feature as important or highly important.
Access Controls/Permissions: Reviewers emphasize the importance of customizable user roles and permissions for data security and privacy. Users appreciate the ability to control access at various levels, ensuring that sensitive information is protected and only accessible to authorized individuals. 88% of reviewers rated this feature as important or highly important.

Top Rated Project Management Software with Collaboration Tools in 2026

10 Best Project Management Software with Collaboration Tools

How we picked the 10 top rated products

Top featured products

Details for the 10 best products

Jira

Asana

Confluence

Lucidchart

Basecamp

Trello

monday.com

ClickUp

Notion

Smartsheet

Other Top Rated Project Management Software with Collaboration Tools in 2026

Jira

Asana

Zoho Projects

Airtable

Confluence

HoneyBook

JobNimbus

OnRamp

Function Point

Wrike

Premier Construction Software

Trello

Clockify

GitHub

Basecamp

Evernote Teams

monday.com

ClickUp

Notion

Jotform

Smartsheet

Todoist

Buildertrend

Miro

Procore

Key features for Project Management software