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Todoist

4.6
(2.2K)

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To-do list & task management software for handling projects

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(56)

Todoist Pricing

Pricing overview

Value for money rating

4.5

/5

2.2K

Price starts from

5

Per month

Flat Rate

Pricing options
Free plan
Subscription
Free trial

Pricing details

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams.

Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly).

Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).

What users say

The smart, natural language way of adding tasks was great, as was the smart scheduling feature for rescheduling tasks. Appreciate educational and non-profit discounts for premium plans as well.
Simple interface, plenty of integrations, available across devices and a low price make it a really great choice for individuals and small teams.

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Reviewers who mentioned pricing said:

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Brook B.

Computer Software, 501-1,000 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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I enjoy how Todoist streamlines task management

Reviewed 5 months ago

Facilitating my ability to stay on top of my workload and meet my deadlines. It's simple to use, makes you more efficient, and encourages the development of good routines for getting things done.

Pros

Todoist is great since it has helped me stay on top of my to-do list. One of the things I like best about this software is how user-friendly it is. The app's seamless synchronization with Windows is incredible. Concise and useful.

Cons

These are all just jokes. For instance, while in filter mode, you won't be able to alter the appearance of certain of the available views. This is a minor issue at best, but it could be good. There's nothing of value to me here.

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Cihat Ö.

Health, Wellness and Fitness, 5,001-10,000 employees

Used daily for 6-12 months

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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My Everyday Planner

Reviewed 2 months ago
Pros

Its easy to use first of all. I use it Everyday to do my basic tasks without forget them.

Cons

Price is not acceptable for my country.

CH
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Craig H.

Nonprofit Organization Management, 11-50 employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Todoist - A flexible and value for money work and project management tool

Reviewed 5 months ago

Very positive real world use experience over the last few years and ensures nothing is missed or forgotten and all project/stakeholder requests/asks are quickly captured and integral to how my team operates.

Pros

The ease of use for creating different 'project' areas that have unique project stages and tasks. These projects can often be repetitive in approach and nature and the ability to create 'template' saves time, improves consistency and quality of project delivery and contributes to project delivery success.Integrations with other cloud tools/email provides greater flexibility and completeness ensuring all tasks are captured at point of creation and no requests/tasks are forgotten.

Cons

Nothing so far - very flexible tool, available across desktop/webapp/smart devices and the price is very good for smaller organisations and teams to have a very capable project/task management solution.

ZA
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Zeynel A.

Mechanical or Industrial Engineering, self-employed

Used daily for 6-12 months

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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One of the sofware I wish I had been used before

Reviewed 3 years ago

I use Todoist for almost anything in my life. From managing complex project to editing watching, reading shopping list, to scheduling my workout plan to tracking my monthly progress and so on. I also use this software as a bookmark tool for something I need to watch, read or write later. It is like part of my life.

Pros

* It provides almost anything you expect from a productivity app. * Not only does it help you to create or manage your task but it also motivate you with its feature of karma level. * The feature of 2 way sync with Google Calendar is great. I can easily schedule my task and plan my day in a calendar, without even have to open Todoist. Being able to create new sub-calendar in your calendar for each...

Cons

* Although its 2-way sync with Calendars is really powerful, it would better if there was a calendar view option. * Sometimes, there may be a sync problems with Calendar apps. * I used to monitor multi-project in one screen. But I cannot do it anymore, after the new updates. * There could be habit tracker option for recurring tasks .

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Jason L.

Events Services, 1,001-5,000 employees

Used daily for 2+ years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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There are a lot of to do list and organization apps out there. Todoist is one of the best!

Reviewed 4 years ago

Todoist Premium is a daily driver for me. I use to set and receive automated reminders for tasks, events, and more. I hate paying for the premium cost but in the end I can justify it because I literally use it everyday. I even use it with Google Home around the house to save things to grocery lists and add things I need to get done.

Pros

What I like most about Todoist is that it's integrated everywhere. Mac, Windows, Android, IOS, Wear OS, Google Home, Alexa... the list goes on and on. With automated features, smart dates, free and premium versions, projects, and other organizational tools you get many ways to stay on top of things.

Cons

- Free version vs Premium version differences for power users vary (for example you don't get geo location reminders w/ free version) - If you have tons of projects and lists, things can start looking a bit wild

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Syamir K.

Education Management, 51-200 employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best software to manage daily task

Reviewed 3 years ago

Todoist is the best software that I has use to managing our team daily task. The calendar let us to planning and add time frame projection for the project, which let us plan for our weekly and monthly project planning. We has a very good experience adding this software on our software collection.

Pros

Todoist is capable to planning and managing my team daily task, whether it is a simple and easy task, or big and complex task. The project management tools that this software provided can handle any project smoothly and let us to communicate on the platform using the build-in chat platform and effectively connected with each other.

Cons

I don't like the pricing structure that they offer, there are no lower plan for basic feature as we are not using all the feature that are bundled on the pricing plan. Other than that, there are limited option in service or software that we can integrate with Todoist that i want to link, such as Jira and Evernote.

JK
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Joshua K.

Consumer Services, 1-10 employees

Used daily for 2+ years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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As both a business owner + someone with a busy personal life, Todoist helps keep me on track!

Reviewed 5 years ago

ToDoist has allowed me to keep track of my endless list of to-dos across both my business and personal life.

Pros

I've used several "To-Do" list apps in the past, but none of them have ever stuck, until ToDoist. What started as a way for me to keep track of work tasks quickly became my go-to app for keeping me honest with my never-ending list of to-dos both in business and personal life. The ability to create multiple to-do lists and share them with multiple (and unique) people sets us up for success and accountability....

Cons

There are some quirks to the program, but nothing that turns me off from using it. For example, each list is considered a "Project" and each project can have sub-categories. When adding a new task to a project, you are not given the option of a sub-category. Therefore, the task defaults to the bottom of the list. You then have to scroll to the bottom and drag/drop the task under the sub-category you...

YK
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Yaroslav K.

Higher Education, 1,001-5,000 employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Your personal assistant everyday, everywhere || Best portable task manager

Reviewed 5 years ago
Pros

*Flexibility You can use browser, android, ios, windows, mac device, apple watch, android wear or even use a gmail or outlook. Todoist is right there for you. *UI It has the most welcoming UI of all todo managers. Of course, tastes are different. But I believe, no-one would disagree that Todoist is well made and developed with Love. *Scalability and features No being a full scale CRM...

Cons

1. More integrations needed. First of all calendars - at the moment the work there is mostly messy and is not optimized. It would be nice to have it in a compact and comfortable tab (calendar tab) and also add calendars on the go and display tasks or meeting in todoist. That would be a huge leap ahead. 2. Pricing of Todoist is not smart, to my humble opinion. First of all, they don't offer monthly payments, why not? Yes, I agree it's cheaper to pay for a year. But what if I am not sure. There are many todo apps and the pricing might be the only thing that would stop people from using todoist constantly, students for example. Would it not be nice to have more flexibility and options there.

OS
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Oluwadamilola S.

Financial Services, 11-50 employees

Used daily for 2+ years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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A Comprehensive Look at Todoist - A Powerful Task Management Tool

Reviewed 8 months ago

I've been using Todoist for several years now and it has been an invaluable tool for keeping my work and life organized. The interface is intuitive and easy to use, and I appreciate the ability to sync my tasks with other apps. The cost is a bit pricey but the features make it worth it.

Pros

Todoist is an incredibly powerful and user-friendly task management tool. It's incredibly easy to use and allows me to organize my work and life tasks in a way that's intuitive and efficient. It also integrates with a variety of other productivity apps, making it easy to sync my tasks with my other projects.

Cons

The biggest downside is the cost. Todoist is not the cheapest option out there. Additionally, the free version does not offer as many features as the paid versions, so users looking for more advanced features may need to opt for the paid versions.

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Arturo L.

Marketing and Advertising, 1-10 employees

Used daily for 6-12 months

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Your ideal project assistant for you or your team

Reviewed a year ago

The concept of Todoist is not just to write down reminders and that's all, for that we have the notes app that gives us the same phone, but what they try to do is to have this continuous tracking to help you complete your goals, pending tasks that you need to do in your daily life. Also being able to work collaboratively on hundreds of projects that the app offers you, is something to talk about, as it helps your organization to always be effective and be able to keep track of what we have not done, and what we have done as a team.

Pros

I loved the ease of this software to be able to tell you and guide you through all the functions that Todoist has, since being able to create projects and pending tasks for the day, for the week, or the weekend is too easy because the app feels very dynamic and even satisfies you every time you meet a pending goal. In terms of price, it is extremely economical, since you have 300 active projects that are for more "pro" people as the platform would say since it offers collaborative work in the same way and has these frequent reminders so you never forget or miss something or pending goal. And of course, you have an automatic backup at any time.

Cons

It may be because of the limited functions that you get when using the free plan since they only give you 5 active projects and you don't have reminders, you do have them but you get them by your email, instead of in the pro you have more customization in all this topic. But being frank, for that person who does not have so many pending in the day today, it is perfect because you do not ask for more and the app is excellent.

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Maszni A.

Entertainment, 1,001-5,000 employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Get organized with Todoist

Reviewed 3 years ago

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

AR
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Verified reviewer

Financial Services, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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A Fully Featured Task Management Solution for Individual and Organizations

Reviewed 4 years ago

My overall experience with Todoist is very satisfactory and will recommend Todoist to most of the people. The UI is fantastic, feature set is almost complete, integrations and API are nicely done and pricing is very effective. If they can add some additional features like custom day start and end time and also durations for tasks, it will be a 5 star rated task management solution.

Pros

The things I liked the most about Todoist is its feature set. It has got nearly all the features you can ask from a task management service. Also, integrations is a strong point of Todoist. It has a two way Google Calendar sync, also integrates well with Zapier and IFTTT. The API provided by Todoist is very powerful and lets a user/developer automate stuff to a deeper extent.

Cons

The thing I liked the least about Todoist is lack of duration of tasks. There is no way to set a start and end time to the task which can lead to various miscalculations. Also, there is no option to set custom day start and end time, which can be problematic for some people.

ZL
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Zoran L.

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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An easy to use, versatile, productivity and organization multi-platform app.

Reviewed 5 years ago

Todoist is great for scheduling and deadlines and is an excellent collaboration tool. It is available on many platforms both online and offline, easily syncs and has an offline functionality. As a productivity tool, Todoist is great for teams allowing 50 people per project. It features the centralized team billing, management log-in tracking and priority support at an affordable price. It takes some thought and time to customize and use the product. The free version is restrictive, but the paid version offers a 30-day trial that uses a credit card information and is easy to cancel. Also, it is relatively affordable with a monthly plan. I highly recommend Todoist for freelancers, small, medium, and even large businesses.

Pros

Real-time Data Synchronization among the different platforms. 30-day trial and easy to cancel. The end of trial email reminder. Many ways to measure and visualize progress. Variety of platforms, apps, and plugins supported as follows: Web, Win, Mac, iPhone, iPad, Android, Android watch, Apple watch, extensions for Chrome, Safari, and Firefox. Email plugins for the Outlook and Gmail. It integrates...

Cons

Not a straightforward way to sign up with an existing account on an Android app. The trial requires a credit card info although it is easy to cancel. An Android app does not move to the SD card. Free version for Android lacks reminders/alerts. It limits the list to 200 active projects and tasks per project in the premium version. It should be unlimited. 2048 characters per task name and 255 characters per project name It should be more than that. The interface takes some time to master and lacks consistency. The calendar feature is missing. Personal and business lists are not plainly separated.

WP
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Wiktor P.

Education Management, 1-10 employees

Used daily for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend6/10

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Not enough integration in Todoist

Reviewed 3 months ago

I used to for both personal and bussiness needs for a few moths. But as my bussiness grow and i wanted to manage my personal tasks more consistently, i needed integration with other software. Since Todoist did not provide enough integration options, i had to switch to other software.

Pros

Elegant design, speed and some intuitive, easy to learn features in the field of task and project managment,

Cons

It doesn't have enough integration with other softwares. Since I can't reasonably connect it to my e-mail, my calendar, my notes taking app, the value of Todoist drops down.

RP
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RICCARDO P.

Information Technology and Services, self-employed

Used daily for 2+ years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Optimal choiice

Reviewed 3 years ago

I adopted Todoist as my task management tool for many years. I adopted the Premium plan starting from 2014, and never changed.functionalitie

Pros

Ease of use, availability og keyboard shortcuts for task creation. Features are really rich, especially in the cheap Premium plan. Tasks can be assigned to project and easily prioritized by means of the user interface or by keyboard combinations (e.g. p1 assigns priority 1, #work assigns the task to project work, and so on). Filters are a powerful feature. I usually create a specific filter for each week with ease, so that I can check if I completed my tasks for the week. An useful feature for project management s the availability of sub-tasks. Can be integrated with a bunch of other apps. I personally adopted the integration with Google calendar and IFTTT so that an event in Calendar becomes a task in Todoist, and/or vice-versa. The user can also list all the completed activities.

Cons

Considering the completeness of the features, it is difficult to think about further improvements.

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Maisarah H.

Telecommunications, 1,001-5,000 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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Todoist is the best for To-do-list

Reviewed 3 years ago

This software has really helping me to coordinate my time, task and schedule in central hub. The integration with other service like outlook and Zoho Notebook is giving more value to this software. Overall,I really like this software.

Pros

Todoist has really improve my effectiveness in managing my to-do-list and recurring daily task in my schedule. Its board and card layout is easy to drag around and i really like this style of task management because it is easy to see my overall task.

Cons

There are not much feature and tools that i can use to build a more complex or project with detailed resource. Todoist will constantly sending me a notification for unfinished task and sometimes it is a distraction that i don't need.

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Jordanna B.

Marketing and Advertising, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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Packs a lot of punch for very little cost

Reviewed a year ago

Overall, if you're a person who prefers writing tasks on paper but still wants to convenience of digital reminders and records... then you'll love this software.

Pros

For a software not a lot of people talk about, Todoist surprisingly has a TON of features for productivity and task management. Their free plan is great to try it out of if you just don't have that many projects on the go. And you can switch views between list or kanban.

Cons

There isn't really the ability to have a client portal. And it's missing Gantt Chart views.

AR
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Verified reviewer

Mining & Metals, self-employed

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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The Best To-Do App for Me

Reviewed 4 years ago

Overall, I am very happy with the app. I use it every day for managing and planning my to-do list at work and personal stuff.

Pros

Todoist is like a to-do app and project management software combined. At first I was very hesitant to use it because of its subscription model. I'm not a fan of subscription type apps but still I use it because of it's great features. I use it for work and personal stuff, applying the GTD method. You can create unlimited projects, sub-projects, tasks and sub-tasks. Other features are available for premium users only - like using tags and filters, which are very important for this kind of app for easier management and organization. I also like the cross platform capability, it can be used on Windows, Mac, iOS and Android.

Cons

Other great features are for premium users only and pricing is a little bit high for me. I wish they could offer a one-time payment for the app.

AO
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Angelica O.

Computer Networking, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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the best way to organize

Reviewed 8 months ago

Quite great. Todoist is very good and there are few rivals to compare!

Pros

I've been using todoist since I was in high school. I used it to organize my homework and school projects. After that he was my best ally during university, for the organization of studies, exams and exemptions. Today I use it every day to prepare my work, my tasks and projects and to have everything under control. What I love most is the possibility of having a general and broad picture of the week, the possibility of adding holidays, events, and planning things also based on the time slots! I can also set notifications and alarms as a reminder of something important. Todoist is an all-round organizer that you can never do without. On top of that they added "shopping lists". I have everything within a single software and i can sync information between pc and phone!

Cons

compared to the previous update, the floating "+" button that allowed you to add events or reminders while viewing the weekly schedule has been eliminated, without having to go back. Also, with the current cost, I wish there were more features as the only addition to the basic version are push notifications

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Steve B.

Hospitality, 201-500 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9/10

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The Go To Productivity Tool For Mobile and Desktop

Reviewed 3 years ago

I'm the type of person who's focused when I want to be, however, distractions easily occur which is why I needed a tool to assit with my tasks and goals. Todoist has signigicantly improved that for me and I am forever grateful for having this tool via my laptop, desktop and mobile device with their mobile APP. Overall I'm very satisfied with Todist and there is a free option for people who are just starting out. I'd highly recommend it.

Pros

What I particularly like about Todoist is the overall layout. Whether using a mobile device, the APP or desktop, it's layout is comparable to your typical email provider, which makes it easy to navigate as well as to get the tasks done at hand.

Cons

The premium upgrade caters to a large majority for those that are in need of assistance to their productivity, however the downside is that the current pricing $3 per month (as of 28/04/2020) appears to be somewhat of incredible value, however, it's commitment to pay only annually, may question a lot of first time users as to whether the $36 up front cost is worth paying for the upgrade. The upside to this is that their current "business" plan does have a monthly option of only just $6 a month, enabling a lot of short time task users to commit morever their premium plan. Happy days!

MT
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Mitxel T.

Military, 51-200 employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Best task tracker, hands-down.

Reviewed 3 years ago

Todoist is fantastic and I have no complaints. It has allowed me to organize my life and get more things done.

Pros

Todoist is the best task tracking app and software that I have ever used. I have tried multiple different native and otherwise task trackers and nothing has come close to todoist in terms of functionality and easy of use. The intelligent scheduler that allows you to type plain language when something is and if it repeats or not is second to none and it makes setting up tasks easy

Cons

There really isn't anything that I can complain about when it comes to todoist. I don't pay for the premium subscription and I think that it would be nice to have some of the features available to everyone, but the subscription really is not that expensive, and it would be worth it to upgrade. I am just too cheap ;)

AR
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Verified reviewer

Computer Software, 51-200 employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Unload your head

Reviewed 4 years ago

Probably the hardest part of Todoist is taking the time to break out the tasks in your life and get them into the system so you can have it all there. Keeping up with it after that isn't so bad and gives great peace of mind knowing that you don't need to keep all this stuff at the forefront all the time.

Pros

Gives a cross-platform means of recording whatever it is you need to get done in any area of life. Track all the steps of major projects. Break everything down action by action. Record a quick note for yourself wherever it is you think of it. Get it out of your head and into a system you trust to reduce stress and anxiety. The free version contains enough features to be useable, but the reasonably-priced pro version does add the important feature of reminders if you're the type to need that, on top of many other enhancements that let you organize more effectively if that's the kind of life you've got.

Cons

The worst I could say is the features like reminders and task notes are locked behind the paid version but is that really a con? It's a good software and not littered with ads in the free version so if those are features you need, it's probably worth paying the modest cost for.

JJ
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Julian Jacques M.

Computer Software, 51-200 employees

Used daily for 2+ years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend8/10

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Organises my day

Reviewed 4 years ago
Pros

Todoist is probably the essential productivity tool I use. It organises all my tasks and helps me to stay on top of everything. The way I can enter new tasks, choose a due date and set a reminder just by typing a natural sentence is incredible​. The iOS app is also great and even allows me to create new tasks with Siri.

Cons

The Windows app sometimes has sync issues, causing tasks to reappear. The recent price increase is a bit too much for what it's offering, but my old account was grandfath​ered in so I personally cannot complain.

AK
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Atul K.

Computer Software, 10,001+ employees

Used daily for 1-2 years

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Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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If I wasn't in Apple ecosystem, I'd probably use this.

Reviewed a year ago

It's a great value app if you're in the Android world, certainly better than Google Tasks for me.

Pros

I think the strongest feature of this app over Apple's reminders is the Karma based points system. I think it's a great way to keep you on track, keep getting the score up.

Cons

The price, although there's a free version, but it limits what features you can use (maybe this has changed in the years I've not used it since)For my personal use, Apple Reminders does all the things that Todoist does, for free, and since I've all Apple devices they dovetail so well I haven't had a reason to look elsewhere. Moreover if I have family members I want to assign and use to do lists with, it's easier to stick with Apple Reminders than install and buy Todoist subscription for each of them.

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Haszilah A.

Telecommunications, 10,001+ employees

Used daily for 2+ years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Helpful in reminding my task

Reviewed 2 years ago
Pros

Todoist really work for me as i have never forgot and missing my daily task that i has schedule after deploying this software as my personal reminder and task manager. The task manager has so many option like sub-task, collaboration and time reminder that i need to organizing my task effectively.

Cons

The free version and the paid version has not too many difference on the feature that they offer, thus upgrading to the paid version is not too beneficial, and not many feature are can be unlocked even with the premium version. I hope they can adding more value to it so user will get more value with the premium plan.