Viima Pricing, Features, Reviews & Comparison of Alternatives


Idea & innovation management software

4.8/5 (20 reviews)

Viima overview

What is Viima?

Viima is an idea and innovation management system that offers both SMBs and large enterprises a single platform from which to collect and develop employee, customer or partner ideas. Incorporating an unlimited number of ideation boards, out-of-the-box single sign-on and custom access controls, Viima aims to deliver a smart idea management solution.

In order to collect ideas effectively, Viima equips users with a uniquely visual interface. With Viima’s visual UI, users can gain quick insight into all working ideas. Since Viima issues an unlimited number of ideation boards, users can organize different idea management and innovation processes and campaigns simultaneously.

Besides idea collection, Viima facilitates productive idea development using social tools such as commenting, liking and sharing. By treating idea development as a social activity, Viima intends to promote transparency and encourage high levels of employee participation. Moreover, Viima includes a gamification feature designed to recognize, reward and motivate active contributors.

To further enhance user efficiency, Viima enables users to schedule automatic notifications, log in with their existing accounts and customize process stages, categorization and access controls easily from the administration portal. Viima also supports a mobile version of their software, thereby allowing users to upload photos, note ideas or reply to comments conveniently on the move.


Pricing options
Value for money
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Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Finnish, French, German, Norwegian, Spanish, Swedish
Viima screenshot: Viima shows ideas in a uniquely visual and engaging wayIf P&C Insurance revolutionizes business development with ViimaViima screenshot: Viima makes it easy to develop ideas with features like commenting and evaluationViima screenshot: Viima offers plenty of analytics to help you manage the ideation processViima screenshot: You can easily add ideas and submit photos on mobile whenever you're on the go.Viima screenshot: Viima supports multiple different, simultaneous ideation and innovation processes with our board-based approach

Viima reviews


Very good

Value for money
Ease of use
Customer support
Teija Laitinen

User friendly tool to help and speed up cooperation

Used weekly for less than 6 months
Reviewed 2017-12-21
Review Source: Capterra

Viima enabled us an inspiring start for cooperation between three large organisations and helped in involving over 1000 staff members to co-develop together.

This tool enabled us a smooth start for close cooperation between three organisations. Easy to use and inspiring platform. Users are surprised by the nice graphics which differ from many other platforms. Main functionalities are well chosen and an overview of all topics is easy to get. Recent activities are easy to follow. Simple but powerful tool. Excellent customer service!

Some functionalities could be still developed e.g. drag and drop functionality would have been nice at some phases and functionality where the users "apply" to a certain idea could be located in the main view of an idea.

Response from Viima Solutions

Thank you for the review and the feedback! We'll definitely take your ideas into consideration in our future development.

Hope you keep enjoying to use Viima. If there's anything, please let us know!

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Tanja Kotro

I've been really satisfied with Viima's intuitive and fun tool as well as with the proactive support

Used daily for 2+ years
Reviewed 2017-06-09
Review Source: Capterra

Great ideation tool for both the Company and for the customer relations outside the Company.

Viima's visual user interface has helped us to motivate our employees to participate into giving their own ideas and developing the ideas of others. The tool is so simple to use that none of our employees have needed user training even though we have people from various different background. Viima can also be used for several different purposes simultaneously (e.g. continuous ideation, idea challenges, developing the organizational culture etc.) and setting it up for new use cases is relly fast. In Viima I can quickly see which ideas are the most important and what the status of the ideation funnel at any given moment. Viima's support has been very helpful on occasions that I've needed it, but mostly we've been able to use the software without any outside help.

Viima can send out notification emails to users on relevant occasions and these emails have only been available in English. But as I've understood, they are soon releasing support for customizing the emails into other languages as well (Finnish in our case).

Response from Viima Solutions

Thank you very much for the review, we really appreciate the feedback!

I'm glad to confirm that our latest update that was actually just released contains the support for fully customisable notification emails which allows our customers to freely write the content of the emails (in any language you wish to).

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Helena Mustelin

Easy functions, transparent innovation, easy to integrate, great people

Used occasionally for 1-2 years
Reviewed 2017-09-29
Review Source: Capterra

More transparency in our ideation process and a fun way to suggest new ideas

Great idea to make innovating transparent and accessible for all. The UI is easy to use based on intuition and most features (idea process , categories etc) are defined by the user. The software is also easily integrated into Sharepoint and other sites / tools already in use in the company. This makes it easy to remind people Viima

Some of the features could still be developed, for example different colors for ideas in different phases of the ideation process. Right now they are all the same color. Also some reminders could be sent automatically, not just via email but also as text messages or as popups when people open Sharepoint (where we have integrated Viima). It is hard to get people to update the ideas, since the ideas are not designed to be updated and followed up in Viima. Maybe an integration with Trello, or a similar app would be ideal?

Response from Viima Solutions

Thanks for the review and the feedback Helena!

It is actually already possible to set the ideas on your Viima board to change color based on the phase of the ideation process that they're in.

We're also always improving our notifications and will continue to add more channels for receiving these, the latest of which is Yammer.

You are also correct in that Viima is not designed to be the place where information is stored as ideas are being implemented. Each company has specific requirements related to their business so while Viima is great for the ideation and concept phases of development, we always recommend using the project management tools you already have for that purpose. This way you'll get the best of both worlds! We're going to add integrations to the most common ones, such as Trello and JIRA, in the near future to provide you with a seamless flow of information so stay tuned!

We'll be in touch shortly to make sure you're able to get the most out of Viima!

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 8/10

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Dr.  Lawrence Petalidis

Using VIIMA for innovation proposal assessment in the NHS - UK

Used daily for 6-12 months
Reviewed 2017-06-08
Review Source: Capterra

speed of process, visibility of decision making, stakeholder engagement

Absolutely transformed the way we go about communicating and assessing the proposals for innovative project funding we receive. Allows remote team assessment and agreement of actions immediately without meetings. User experience and functionality is extremely straightforward. Great features for scoring ideas, sharing and general governance / admin / user access control. Customer support is simply superb, they email or call following any request or note within minutes. Absolutely recommended, these are reliable and serious people.

Mobile UI is excellent but not as advanced as desktop for now - could benefit from a few tweaks - this is not a negative criticism however as any software would receive reasonably subjective user feedback on elements of UX and functionality.

Response from Viima Solutions

Thank you for the review and the feedback, we really appreciate it! We're always working to make our app even better so we'll make sure to take these ideas for improving our mobile UI to our roadmap.

We hope you continue enjoying the use of Viima and if there's ever anything, you know how to reach us!

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Mari Saarela

Viima is easy and fun to use. Intuitive, so there's no need for long manuals or training for users.

Used daily for 6-12 months
Reviewed 2017-11-24
Review Source: Capterra

This software supports our innovation process very well. In an organization such as our's, a product that is easy to use, with an intuitive user interface, is a must. This also makes it possible and easy to ideate together with our customers.

Because software is easy to use, we can easily and flexibly utilize it for our co-creation and innovation purposes. Users are able to jump in and contribute when ever they have an idea or a problem that needs to be solved. Great tool for discussing different ideas and needs together with the organization and our customers.

For our purposes (ideation and discussion in the spirit of co-creation) this software fits well, but if you're in need of a software that deals more with the process and decision making you might need something heavier.

Response from Viima Solutions

Thank you for the review! We're glad to hear of your positive experiences with us so far. We'll work hard to make it even better in the future!

Regarding the support for a heavier decision-making process within the tool, that is something we've identified as a future development area and we'll be adding a number of new features to support these kinds of requirements without sacrificing the ease of use that is core for our software.

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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Viima pricing

Pricing options
Free trial
View Pricing Plans

Viima offers a free Basic plan for up to 50 users and scales all the way to Global Fortune 500 companies.

Prices start from 3$/user/month, please see for more details.

Viima features

Access Control
Activity Dashboard
Automatic Notifications
Collaboration Tools
Customizable Branding
Third Party Integration

Activity Tracking (123 other apps)
Chat (137 other apps)
Collaborative Workspace (180 other apps)
Document Management (149 other apps)
Document Storage (178 other apps)
Drag & Drop Interface (151 other apps)
File Management (125 other apps)
Permission Management (171 other apps)
Projections (128 other apps)
SSL Security (120 other apps)
Search Functionality (222 other apps)
Workflow Management (116 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for Viima

Key features of Viima

  • Activity dashboard
  • Assignment management
  • Automatic notifications
  • Brainstorming
  • Categorizing
  • Collaboration tools
  • Collaborative review
  • Commenting
  • Communication management
  • Configuration management
  • Creator tracking
  • Customizable branding
  • Customizable categories
  • Data analytics
  • Data visualization
  • Email alerts
  • Email digest
  • Evaluation workflow
  • Flexible access control
  • Gamification
  • Hashtags
  • Idea Archives
  • Idea boards
  • Idea campaign management
  • Idea ranking
  • Ideation
  • Import /Export Data
  • Mentioning
  • Microsoft AD integration
  • Mobile Apps
  • Mobile version
  • Project tracking
  • Real time analytics
  • Single Sign On
  • Social media integration
  • Status tracking
  • Third party integration
  • Upload videos, images & other attachments
  • User Management
  • Visual user interface
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Viima offers an unlimited amount of ideation boards, allowing users to target different audiences and promote distinct idea management processes simultaneously.

Viima provides a mobile responsive version of their software, enabling users to add ideas, upload images or join a conversation easily on the move.

Viima facilitates social activity such as liking, commenting, sharing and mentioning users, serving to encourage active participation and enhance user transparency.

Viima employs effective user management technology including inbuilt single sign-on with services like Google, Facebook and Office 365, granting users quick and simple access to multiple applications.

Viima supports hashtags, permitting users to group ideas efficiently into themes across categories.