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Top Rated Calendar Software with Task Scheduling in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Task scheduling organizes and prioritizes tasks, integrates them with calendar events, and allows for easy rescheduling. It helps manage deadlines, reduces the need for constant reminders, and enhances team collaboration. Our reviewers in calendar software rated this feature as highly important.

3 Best Calendar Software with Task Scheduling

  • QuickBooks Time
  • Google Workspace
  • Float - Highest rated for task scheduling

See other top Calendar products with task scheduling

How we picked the 3 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the calendar software category. They also needed to have sufficient reviews about task scheduling, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for the product with the highest rating for task scheduling based on our proprietary ratings and reviews. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 3 best products

QuickBooks Time logo
4.7
(6.9K)

User insights about the task scheduling feature

Users find QuickBooks Time's task scheduling easy to learn and use. They appreciate its ability to organize, prioritize, and complete tasks within set timeframes. Reviewers indicate that it helps in efficient resource allocation, timely delivery, and maintaining task visibility. They say it is beneficial for tracking employee tasks and schedules, and the customized notifications are helpful. Reviewers report that it centralizes task management, promoting collaboration and optimizing task performance, which enhances overall productivity.
“task scheduling in QuickBooks Time provides businesses with a centralized platform to create, assign, track, and manage tasks efficiently. It improves task visibility, promotes collaboration, and enables businesses to monitor and optimize task performance.”
AM

Ahya M.

Online store

“ I love the task management feature in QuickBooks Time because it allows me to keep track of all the tasks my team is working on. This helps me ensure that everything is being completed on time and nothing falls through the cracks.”
GG

Gaurav G.

HR manager

Calendar key features coverage

QuickBooks Time offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management
Calendar Management4.6
Scheduling4.8
Calendar/Reminder System
Calendar Sync4.6
Access Controls/Permissions4.4

Pros and cons based on 6,994 verified reviews

77% of users rated QuickBooks Time 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 6,994 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Expert customer support

Effective customer assistance

Cons:

High costs for small businesses

See pros and cons details

Pricing

Starting price:$20 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Google Workspace logo
4.7
(17.4K)

User insights about the task scheduling feature

Reviewers highlight Google Workspace's task scheduling as essential for time management and organization. They find it easy to navigate and input new dates and plans. Users appreciate its ability to keep track of tasks, set reminders, and manage work professionally. They say it is particularly useful for collaborative work, scheduling meetings, and ensuring team members know their responsibilities. Reviewers report that the integration with Google Calendar and other tools enhances productivity and helps maintain a balanced work-life schedule.
“Google workspace allows us to schedule tasks for teams and individuals allowing them to know what is expected of them and when the deadline is. This avoids unnecessary emailing back-and-forth asking when is it supposed to be done or what is the timeline for this?”
Verified reviewer profile picture

Kt T.

Customer Service Representative

“I use the calendar for task scheduling for personal and work-related duties and it has enhanced my productivity and goal achievement. It is very effective in keeping on top of my duties and has reduced procrastination. ”
Verified reviewer profile picture

Stacey A.

Customer Service Representative

Calendar key features coverage

Google Workspace offers 6 out of the 6 key features for Calendar software identified by reviewers:

Email Management4.7
Calendar Management4.7
Scheduling4.6
Calendar/Reminder System4.7
Calendar Sync4.7
Access Controls/Permissions4.6

Pros and cons based on 17,471 verified reviews

75% of users rated Google Workspace 5 out of 5 stars, while 1% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 17,471 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Cons:

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details

Pricing

Starting price:$7 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Float logo
4.5
(1.6K)

User insights about the task scheduling feature

Reviewers appreciate Float's task scheduling capabilities, highlighting its clear visibility of tasks and deadlines. They find the drag-and-drop functionality, deadline reminders, and integration with other scheduling tools particularly valuable. Users report that it is easy to assign tasks to multiple people and track their progress, even remotely. They say the visual representation of schedules helps in managing time effectively. Reviewers also indicate that Float aids in weekly planning, resource booking, and ensuring team members know their daily tasks.
“Using this scheduling product for task scheduling has been a revelation. The tool's intuitive interface allows me to effortlessly schedule tasks, set deadlines, and allocate time blocks. The visual representation of my daily schedule helps me manage my time effectively and ensures that I stay on track. The ability to receive reminders and notifications keeps me organized and prevents tasks from falling through the cracks. This product has become an indispensable part of my daily routine, enabling me to optimize my time and accomplish tasks with greater efficiency.”
AK

Aaron K.

Senior Motion Designer

“Scheduling tasks is effective with features such as drag-and-drop functionality, deadline reminders, and integration with other scheduling tools, enhancing overall productivity and time management.”
AL

Adriana L.

UX/UI designer

Calendar key features coverage

Float offers 4 out of the 6 key features for Calendar software identified by reviewers:

Email Management
Calendar Management4.5
Scheduling4.2
Calendar/Reminder System
Calendar Sync4.2
Access Controls/Permissions4.6

Pros and cons based on 1,613 verified reviews

58% of users rated Float 5 out of 5 stars, while 0% gave it 1 or 2 stars. To determine these pros and cons insights we analyzed 1,613 reviews and identified the topics where users expressed positive and negative sentiment.

Pros:

Efficient planning tools

Intuitive user interface

Clear project visualization

Effective resource allocation

Enhanced team coordination

Cons:

Cumbersome scrolling interface

Slow performance speed

Frequent issues and bugs

Limited task management features

Inconvenient time logging

See pros and cons details

Pricing

Starting price:$12 per user/per month|Free version:Not available|Free trial:Available

Prices may vary depending on the number of users and features.

Other Top Rated Calendar Software with Task Scheduling in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

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Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

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Google Calendar logo
Category Leaders

Web-based time management & calendar application

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Read more about Google Calendar

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Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Read more about Connecteam

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monday.com logo

Project management software

Stay organized and manage your work calendar more efficiently with monday.com Work OS, a customizable work management platform. Schedule and manage tasks, deadlines, and projects in one place, use no-code automations and integrations to speed up workflows, and see your progress with dashboards.

Read more about monday.com

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Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1-Month Trial.

Read more about Vagaro

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an online calendar platform used by 20,000+ companies worldwide. Features include customizable team calendars, Gantt charts with flexible timelines, and a mobile app for efficient remote working. Collaborate in real-time and keep your team members updated with Wrike's calendar software.

Read more about Wrike

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Goldie logo
Category Leaders

Salon booking platform for beauty professionals

Goldie is a smart calendar app for independent beauty pros and small teams. Manage appointments, sync calendars, send reminders, and stay fully booked.

Read more about Goldie

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7shifts logo
Category Leaders

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. Weather and events are incorporated on the calendar so you can schedule the right staff at the ready.

Read more about 7shifts

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UpKeep logo

Asset operations management software for businesses

UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

Read more about UpKeep

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Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

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Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

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Findmyshift logo
Category Leaders

Simple online employee scheduling

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more

Read more about Findmyshift

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Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

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EngageBay CRM logo

Integrated sales & marketing software for growing teams

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When I Work logo

Staff scheduling, time tracking, and communication tool

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

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HoneyBook logo

Client management for freelancers & SMBs

Tools for the modern creative professional: scheduling, contracts, payments, and more.

Start a 7 day free trial today.

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Mindbody logo

Fitness & wellness business management software

Mindbody wellness business management software keeps your calendar full and organized, attracts new clients, and grows your revenue.

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Timely logo

Timely. The booking software that keeps clients coming back.

Run your salon like a pro with easy-to-use appointment scheduling software. Timely automates your admin and helps you build long-lasting relationships that keep your clients coming back. Easy to set up, simple to use and with no hidden costs – get started with Timely today.

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Deputy logo

Staff scheduling and attendance tracking solution

Simply manage approvals, shift swaps, leave and unavailability in a single place, making it easier than ever to create the perfect employee schedule in minutes.

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Resource Guru logo

Resource management solution for busy teams

Resource Guru is a comprehensive resource management, planning, and scheduling solution designed to help organizations streamline day-to-day operations and optimize resource utilization. With its user-friendly interface and intuitive features, Resource Guru empowers teams to master time and achieve blissful simplicity in resource management.

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ShiftWizard logo

Cloud-based nurse and healthcare scheduling solution

ShiftWizard is a cloud-based nurse scheduling solution that enables healthcare organizations to streamline processes related to staff management, employee communications, incentives, shift swapping, and more.

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GlossGenius logo

Appointment scheduling and reminder solution

GlossGenius is a booking and payment app for beauty and wellness professionals. With a custom website, card readers, smooth booking experience, text and email marketing, client reminders, and more, GlossGenius helps businesses make more and stress less.

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Bitrix24 logo

All in one business management workspace

Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

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Key features for Calendar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Email Management: Reviewers appreciate the ability to manage multiple email accounts, create folders, apply filters, and schedule emails. Integration with other tools enhances organization and productivity. 95% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value the organized layout, color-coding, and synchronization across devices. Sharing features and integration with other apps simplify meeting scheduling and event tracking. 94% of reviewers rated this feature as important or highly important.
  • Scheduling: Users find the scheduling feature helpful for avoiding conflicts, managing multiple calendars, and setting up reminders. Integration with tools like Google Meet and Zoom is highly regarded. 93% of reviewers rated this feature as important or highly important.
  • Calendar/Reminder System: Reviewers highlight the customizable reminders, notifications, and the ability to set recurring events. The system helps users stay organized and on track with tasks and appointments. 92% of reviewers rated this feature as important or highly important.
  • Calendar Sync: Users appreciate the ability to sync calendars across multiple devices, ensuring real-time updates and preventing scheduling conflicts. The feature supports seamless coordination among team members. 91% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of managing access to documents and data. Permissions allow control over who can view, edit, and share files, enhancing security and collaboration. 88% of reviewers rated this feature as important or highly important.