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Google Workspace Features
Features Summary
Functionality
4.6
/5
14.6K
Total features
156
23 categories
Google Workspace features
Common features of Scheduling software
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Common Google Workspace comparisons
Reviewers who mentioned features said:
Bart M.
Computer Software, 1-10 employees
Used daily for 2+ years
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Google Workspace is an affordable solution for our team to make sure we can focus on the job and have everything at our disposal without the need for an IT team to manage our infrastructure or account management.
Google Workspace was our go-to-choice when moving away from a Microsoft environment. It allows us, like no other of its competitors to: 1) collaborate with ease As we work together on documents all the time, it is really easy to have Google's suite of tools at our disposal with a generous amount of data. 2) setup & onboard new users without hassle Adding new users, even temporary account for students is really easy. Sharing previous docs, an onboarding map and the likes is done with almost no effort. 3) manage rights & permissions Managing users and adding them to subsidiaries or managing individual rights is straightforward.
At first, the 100% webbased solution, was not fully trusted for users when going offline. But Google has come a long way improving towards a solution that works perfectly on and offline. Chromebooks that enter the domain are treated automatically as 'managed' by the organisation, which limits some functionalities even when this is not intended. It is a minor downside however and actually makes sense to do it this way.
Shiva M.
Information Technology and Services, 1-10 employees
Used daily for 2+ years
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Overall G suite is best for any organization and you have to compromise for some of the features such as collaboration tools, Comparing to Skype or Team their hangout isn't great so far. Overall I can proudly recommend this services to anyone with their own research (what they want?).
Well, A complete google package is suitable for any business. Premium google adds on packages are bonuses. Storage is a very excellent buy for literally anything. There is no need for any special training for employees. Anyone can easily use it. No hassle to train employees. Very organized and fully cloud-based. Gmail, drive, Voice are great development.
Apart from good features there are few things that people don't like about this product. This is entirely webbased and many of us don't like this. Very average/poor support system comparing to their competitors. Collaboration tools are not great as their competitors offer. Pricing should be even more better.
Abhinav s.
Computer & Network Security, 1-10 employees
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Google Workspace provides a comprehensive and reliable suite of productivity and collaboration tools that help users work more efficiently and effectively. The seamless integration of apps like Gmail, Google Drive, and Google Calendar allows for streamlined workflows and improved communication among team members. The cloud-based nature of Google Workspace also provides flexibility and accessibility, enabling users to access their work from any device with an internet connection. Additionally, Google Workspace offers a range of advanced features and tools, such as real-time collaboration, machine learning capabilities, and security features, which enhance productivity and protect user data. Overall, Google Workspace is a powerful and valuable tool for individuals and organizations alike.
One of the key advantages of Google Workspace is its comprehensive suite of applications that cover a wide range of productivity and collaboration needs. It includes popular apps such as Gmail, Google Drive, Google Calendar, Google Docs, and Google Meet, among others. These apps integrate seamlessly with each other, allowing users to work efficiently and collaboratively in one platform.Another advantage...
One possible downside of Google Workspace is the learning curve associated with adopting new tools and workflows. For users who are used to working with different software, the transition to Google Workspace may take some time and effort to get used to.Another potential issue is the pricing structure of Google Workspace, which may be a consideration for small businesses or individuals who may find the subscription costs to be high.Finally, some users may have concerns about the privacy and security of their data when using cloud-based services like Google Workspace. While Google has implemented strong security measures to protect user data, there is always a risk of data breaches or other security incidents, which may lead to the exposure of sensitive information.
Michael B.
Education Management, 201-500 employees
Used daily for 2+ years
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Google is awesome. Google Sucks. Google changes things at random, because they think they know better than you. Google's project vision often excludes we the user. They have plans for one application, so you won't get a feature in another. They intend to replace something, so you can just do without while we work on it, to later discontinue it. But G-Suite works. It's awesome for email. It has a terrific...
G Suite, a powerful collection of Googles Utilities wrapped up in a business-centric manageable cloud (for in our case, Education). There is a large amount of customization available based upon users by OU, which can trickle down into Chromebook management, and more. Quick alias support for name changes. Extra Routing steps for email if you wish (route through your own filters, or a second route for internal archiving). Enable / Disable GSuite apps based upon OU. And configurations based upon such. Password Syncs with Active Directory (requires an install on a password management server). User Sync with Active Directry (requires another install on a directory server).
G Suite is excellent. But G Suite does suffer some flaws. The management interface is SLOW. I cannot underscore this enough. Antique "Active Directory Users and Computers" is like lightning compared to using the management interface. The mangaement inferface tends to forget your log-ins mid stream, it doesn't remember where you were, and your attempted setting change wasn't set. Don't forget. Some interfaces hide the save button (seemingly...). Other settings are saved on click (lack of consistency). New features are often bleeding edge, but also sometimes completely excluded because "it's not for business customers"? Restrict "Hangouts" for some users? No... you cannot, you have to use "Hangouts Chat" because that's the business client, but that doesn't integrate into email.
Amruta P.
Information Technology and Services, 11-50 employees
Used daily for 1-2 years
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Overall, Google Workspace is a valuable and comprehensive suite of tools that can help businesses and individuals work more efficiently and effectively, whether they're collaborating remotely or in the office.
One of the most appealing aspects of Google Workspace is the way it streamlines collaboration and communication. Its cloud-based tools allow users to easily share documents, spreadsheets, presentations, and other files with team members, regardless of their location.
1. One of the potential drawbacks of Google Workspace is the subscription-based pricing model. 2. Google has implemented several security measures and regularly updates its security protocols, some time it feel uncomfortable storing sensitive information on a cloud-based platform.
Wilson K.
Electrical/Electronic Manufacturing, 1,001-5,000 employees
Used monthly for 6-12 months
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Collaboration: Google Workspace offers real-time collaboration tools that make it easy for team members to work together on projects, regardless of their location. This can help improve communication, increase productivity, and streamline workflows.Communication: Google Workspace offers a suite of communication tools, such as Gmail, Google Meet, and Chat, that make it easy to stay in touch with team...
Seamless collaboration: Google Workspace allows for seamless collaboration between team members, enabling them to work together on documents, spreadsheets, and presentations in real-time, from anywhere and on any device.Accessibility: With Google Workspace, you can access your files and data from anywhere, as long as you have an internet connection. This makes it easy to work from home, on the go, or in the office.Integration: Google Workspace integrates seamlessly with other popular tools and services, such as Slack, Trello, and Asana, making it easy to incorporate into your existing workflows.
Learning curve: If you're not familiar with the Google Workspace interface, there can be a bit of a learning curve to get started. This can be especially challenging for people who are used to working with other productivity tools.Internet dependence: Since Google Workspace is cloud-based, it relies on a stable internet connection. This means that if you're in an area with poor connectivity or if your...
Chandrakant M.
Education Management, 501-1,000 employees
Used daily for 2+ years
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It is a suite that offers several features and tools for users to increase their efficiency in their work. It has all the necessary products which needed from productivity to documentation.
There are many advantages of having Google Workspace in your work. A few of them which I feel important are-1. With Google Workspace, you have access to a large amount of cloud storage.2. Google Workspace makes it easy to collaborate with others in real-time with its products like Docs, Sheets etc.3. It can be accessed from any device with an internet connection.4. It is user-friendly and easy to learn and also it is compatible with many other apps and services.5. It is optimized for use on mobile devices. Almost every product works fine on a mobile device. 6. It is secured and also not that much costly.
All the products are not so easy for beginners, and some products require tutorials. It is cloud-based, which means it requires a stable and fast internet connection to work efficiently. It does not offer all its features when used offline. Collaboration with people not using Google Products is a little difficult.
CLARK A.
Primary/Secondary Education, 1,001-5,000 employees
Used daily for 2+ years
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Overall, I would highly recommend G Suite in a classroom or any compay really. The storage online is excellent, and best of all, if you create a file in G Suite, it does not count against your storage space. Although with school accounts Google gives everyone unlimited storage. I use G Suite every single day, and some days it can be frustrating, but most of the time it works extremely well.
As a teacher, I love using the Google Suite in my classroom. I have all of my work on there and I can easily create, edit, share, and display my work from any location. I can work on something on my classroom desktop, but then open the same file on my laptop when I am in a meeting. I can also access my work on my home computer and on my mobile devices as well. Creating SlideShows, Spreadsheets, Docs, etc is easy. Sharing those with others is easy too. As teachers, we love to share our work and collaborate together. G Suite makes it very user-friendly. Google does not charge us our our students to have an account, so I recommend this product over expensive software.
G Suite does lack some of the more advanced features that you would find on Microsoft or other products. It is a "watered-down" version of the traditional products out there. Although Google is working hard to fix them, I have found a lot of "bugs" in the system that can make it frustrating for me and my students to work. As a school district, if the student or teacher leaves the district (on graduation for example) then the student will lose all of their work unless they share their work with their personal gmail account.
Philip B.
Information Technology and Services, 201-500 employees
Used daily for 2+ years
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Good collaboration suite, we were able to get it online quickly. Most features we needed were available out of the box with minimal setup time. Since most of all users had used gmail before it took minimal training/hand holding to get things going.
Google has built a powerful and easy to use business collaboration platform. Almost everybody has used gmail at some point so it’s easy to get used up and running quickly. Platform handles most of our collaboration needs out of the box with minimal setup time.
Email and file management are its strong points. Real time chat and messaging feels like more of any afterthought. They’ve got a long way to go to catch up with teams or slack on that front.
Rodrigo T.
Computer Software, 1-10 employees
Used daily for 2+ years
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We have used the company for several years, without major frustrations. As I said, some functions are missing, we need to think of it as part of the office, with everything you would try to manage on the intranet, it seems like something standing in the way between an intranet solution and a collaborative solution. Although I don't like this form of operation (maybe if it emulated another sharepoint...
The best thing about the G-suite is stability. You know that it will work, you know that it will have no bugs and that you will not lose files on the drive or gmail. And it's fast.
Some features take time to appear, perhaps it is the price to pay for stability, but in general there are improvements that you don't use, and basic improvements that never arrive. For example, on the drive you still can't use folders as easily as you do in your computer's file explorer, useful panels are missing information. Another problem that I consider serious is the lack of a part of the drive that is "online only" controlled by the administrator. As it is today, it features a temporary drive for common files, because if I put backup files, client spreadsheets and sensitive data, I always know that they are also accessible from my computer or cell phone, but I would not like these files to be "loose" around. If you lose your phone, good luck trying to delete files remotely.
Michael S.
Hospital & Health Care, 51-200 employees
Used daily for 2+ years
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Our team lives by using G Suite. We love it. There is only one feature i wish it had. (see below) other than that it is perfect, really. and the price is great. love the mobile apps for android and ios. amazing. not many people know g suite is hipaa compliant, that is, if you have google sign a BAA with your company. this is great.
i wish you could search WITHIN documents on your computer. in order to do this, you need to go to the web interface. you can only search by file names, etc. on your computer.
Bryan R.
Education Management, 51-200 employees
Used daily for 2+ years
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Gsuite has a minimal cost for us, and it allows us to collaborate within our organization and with all of our customers as well.
Our organization wouldn't be the same without a tool like Gsuite. Most school districts use Gsuite because it is a free service. We can share and collaborate on just about any kind of document. 90% of our employees do most of their daily job within Gsuite. GSuite also connects to hundreds of 3rd party apps and it can be used as your centralized user database.
Enterprise security measures are not a top priority. Google is constantly improving this concern, but I believe Microsoft addresses these concerns better than Google.
Sam S.
Religious Institutions, 1-10 employees
Used daily for 2+ years
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We have enjoyed using Google Workspace very much and look forward to continuing to use it for collaborating with our team.
We have made the greatest use out of the email feature. Being able to store documents online and share access to those documents, even collaborating simultaneously has been another huge feature. Having all of the documents and the history of documents synced across multiple devices has been invaluable.
Task management could use some improvement to bring it up to part to competing services. The ability to manage the permissions for all elements of the users in one location would also be beneficial. Right now you have to enter into certain programs to adjust the settings and sharing rights for individuals rather than being able to do it from the control panel.
Adrian M.
Mechanical or Industrial Engineering, 1-10 employees
Used daily for 1-2 years
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G-Suite has been awesome. We use Gmail and Calendar , Google Docs for all company documents, Google Sheets for our spreadsheet needs. We use Google Forms to collect data from check lists and to automate the collection of inspection report data. All of this is easily managed via the G-Suite Admin portal. As an admin I have very granular control over user access to drives and files. Recently we added a G-Suite App called Collavate to manage business workflows and manage document approval and control as we begin the process of getting ISO 9001:2015 Certified. No matter what you need Google it and 9 out of 10 times there is a solution in G-Suite.
For a very low cost Google G-Suite provides essential business tools and services. Essentially it completely replaces Microsoft Office and Outlook, provides data back up and sophisticated, centralized administrative functions via a simple to set up Admin portal and an easy to use cloud based ecosystem of applications. You can start out with just email accounts for your employees then as needed add...
If you are a power user of Microsoft Excel there are a few advanced features that either don't exist or work differently enough to require figuring a few things out in Google Sheets.
Michael W.
Publishing, 11-50 employees
Used daily for 2+ years
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With Google being the giant that it is, I'm honestly not sure where to go if I do need support of any kind for G Suite. It's not like Google has a main switchboard that you can all in to and "press 1 for technical support." Perhaps they do and I don't know it. But thankfully, it's very very rare that I need support beyond what can be found online. I wouldn't hesitate to deploy G Suite with any of the companies I oversee.
When I came in to a new company, I inherited "Google Apps" as our platform. I had been accustomed to the Exchange Server world for email, Sharepoint for files, and was neck-deep in the Microsoft ecosystem in my past experience. When coming in to Google Apps (later rebranded as G Suite), I was a bit uneasy but the unfamiliarity was quickly overcome by the ease of use of Google's tools. One of the things I appreciate most about G Suite is that you never have to worry about the integrity of your data. You know your server's hard drive is never going to crash and bring you down for days at a time. You know you're not going to have to deal with lengthy outages because one upstream provider has gone down. Google is just reliable. It's rock solid, and it just works.
I think the #1 issue I don't like about G Suite is Gmail's "labels" paradigm. Yes, they offer IMAP, which allows you to mostly adhere to the "folders" model, but "labels" are not exactly the same and understanding the differences can be confusing at first. Also, I prefer to work through an email client rather than through web mail. There are a few programs out there that handle the "labels" implementation well, but many do not, so your choices for email clients become limited. Other than that, I really can't complain about the tools that G Suite offers, nor the price. It's affordable and reliable.
Thomas P.
Marketing and Advertising, 11-50 employees
Used daily for 2+ years
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Overall we are saving such much time with all the collaboration options that we use it for all of our companies. On top of having the peace of mind that everything is secured and always running.
Yes, I love having all the required basic tools to run my business like emails, calendar, drive storage, docs and everything else. I could talk about all the obvious features everyone knows about G Suite but for me the value of G Suite for business goes beyond that. Considering that running a business in 2019 almost always guaranteed that you will need to have an online presence of some sort, being...
Not that much, it's easy to setup , however, it can get a bit complicated for new users to setup advanced features. But again the support section is very detailed.
Suman S.
Business Supplies and Equipment, self-employed
Used daily for 1-2 years
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Overall, Google Workspace is a highly recommended suite of productivity tools for businesses and organizations of all sizes, with its range of features, security and collaboration tools. However, it may not be the best option for small businesses or individual users due to cost, and lack of offline capabilities.
User-friendly interface: The interface is easy to navigate, making it simple for users to find and access the tools they need.Seamless integration: The integration between the various tools is seamless, allowing for efficient collaboration and communication within teams.Cloud-based: The cloud-based nature of the suite allows for easy access and collaboration on documents and projects from anywhere, as well as automatic backups and updates.Collaboration tools: Google Workspace provides a range of collaboration tools, such as Docs, Sheets, and Slides, which enable multiple users to work on a document simultaneously.Security: Google Workspace comes with a range of security features, including two-factor authentication, data encryption, and compliance with various security standards.
Price: While the cost of Google Workspace is reasonable, it can be expensive for small businesses or individual users.Limited offline capabilities: Some of the tools in Google Workspace require an internet connection to work, which can be an issue for users in areas with poor connectivity.Limited customization: Some users may find the customization options to be limited, particularly when it comes to the look and feel of the interface.Dependence on internet: As the tools are cloud based, it requires a good internet connection to work, if internet connection is slow or unstable then it can be frustrating to work.
Mark B.
Financial Services, 201-500 employees
Used daily for 2+ years
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gMail is a great lightweight e-mail app, that goes without saying. As a content writer, I also love the ability to share Docs, Sheets, and Slides with customers, and have the ability to work on them at the same time through the Chrome browser. I use Google Drive extensively, and the storage space they offer for my subscription price is great value. So much so that I don't even know how much I have,...
As a writer, I use Grammarly quite a bit. Unfortunately, G Suite and Grammarly aren't currently compatible. Apparently, that is in the Grammarly roadmap, but it's uncertain when it will be available. I can't really think of any other cons, other than Google Sites is a little clunky, but since I'm not really a web designer and I use WordPress, I don't really worry about it. It would be great to have the option to host a WordPress site instead of using the Google Sites "CMS" I suppose.
Miguel R.
Hospital & Health Care, 10,001+ employees
Used daily for 1-2 years
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As a research driven individual, i have looked for a variety of resources that allow me to collaborate with my teammates on research articles that have a very tight deadline. I came across Google Software that is a highly sophisticated website with a variety of online features to accommodate any research needs from editing and formatting documents to creating folders for organization purposes and other features. I highly recommend this software to any organization that needs collaboration tools.
Google workspace is a highly sophisticated software that allows you to collaborate and share documents with other individuals that have been granted access via Gmail or any other chat platforms. I use this software on a daily basis to edit and format the research articles that my teammates and I are planning to publish in the future and I have found the tools provided by Google workspace to be extremely...
The software works great on any browser and it is highly functional and sophisticated. So far, I have not found any issues pertaining to its functionality, however, definitely one feature that could be added in the future is the offline access. This will be a great addition since it will allow you to work offline, on the road or when the internet malfunctions.
Rishabh M.
Human Resources, 201-500 employees
Used weekly for 2+ years
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My overall experience with Google Workspace for HR Business has been nothing short of amazing. We were able to quickly and easily migrate our existing system over, as well as take advantage of all the features that Google offers. Not only does it provide us a secure platform to house all of our employee data, but also allows us to share documents within the company and collaborate in real-time via...
1. Streamlined Communication: Google Workspace provides a suite of communication tools to make it easier for employees to stay in touch and collaborate with one another, including email, chat, voice and video conferencing. This helps HR professionals quickly connect with their team members or external partners while providing an efficient way to handle tasks remotely. 2. Enhanced Security: With advanced...
No issue face . It is trusted tool for business. Easily create documents like job descriptions or policy statements without needing to purchase additional software programs.
John R.
Education Management, 11-50 employees
Used daily for 2+ years
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It centralised all of our business productivity needs. As a tool for small businesses it is immensely powerful and has the reliability to be your go to business tool. Switching from traditional networking may be jarring, but the collaborative benefits make it worthwhile. Getting the core productivity tools along with extras such as Google Meet for video chat and screen sharing, Google Chat for team based conversations and planning (think Slack), Calendar, Forms and a rich admin interface that let's you control and customise a great number of options for the service makes it huge value for money. You're also supported by knowledgeable Google staff if you need support with administering the system thanks to the included phone, chat and email support.
G Suite comes with a raft of tools. The basics are the office productivity software with Docs, Sheets, Slides and GMail. The office-esque document tools are more than just basic online editor. They are competent and functional tools that would accommodate 90% of your work. The main power of Google Docs is the collaborative tools. You can edit a document live with other members of your team and see...
As Google have expanded G Suite to include many more tools, some services seem to fall behind. The todo / tasks tool feels like it was put together decades ago and hasn't seen any improvements. Also, there is a learning curve. The language in GMail and Drive is different from standard mail clients and computer desktops. People need to be trained to use something that is, in principal, something...
Shivam P.
Media Production, self-employed
Used daily for 1-2 years
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With a variety of features designed to improve workflow efficiency and foster seamless teamwork, Google Workspace has become a popular suite of productivity and collaboration tools. The experience of using Google Workspace is frequently regarded as positive and beneficial to professional endeavors by users.One of the critical qualities of Google Work area is its accentuation on joint effort. The suite...
The numerous benefits of Google Workspace, formerly known as G Suite, are highly regarded. Clients especially value its cooperative and useful apparatuses. Cloud-based applications like Google Docs, Sheets, Slides, and Forms make it possible to create, edit, and collaborate on documents, spreadsheets, presentations, and forms in real time.Cloud storage and file sharing capabilities via Google Drive...
Even though Google Workspace, formerly known as G Suite, has a lot going for it, there are some aspects that users have found less appealing. The following are a couple of generally referenced regions:Curve of learning: Users who are accustomed to other productivity suites may need to make some adjustments when moving over to Google Workspace. Google Workspace applications may have features and interfaces...
Goutam s.
Information Technology and Services, 11-50 employees
Used daily for 1-2 years
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Overall, my experience with Google Workspace has been excellent. I like that the applications are consistently updated with new features and that they are dependable and simple to use. Additionally, I appreciate that Google Workspace is a cloud-based system, allowing me to view my data from any location with an internet connection.Here are some particular features of Google Workspace that I appreciate:The...
The benefits of Google Workspace that I appreciate the most are listed below:Accessibility: Google Workspace is accessible from any location with an internet connection, making it the perfect solution for organizations and remote workers.Collaboration: Google Workspace makes it simple to work together in real-time with people who are not present physically. This is made feasible by functions like chat,...
I like the following Google Workspace drawbacks the least:Limited customization possibilities: For some customers, Google Workspace's limited customization options may be a turnoff.Data privacy: When utilizing Google Workspace, some users might be concerned about the privacy of their data. Although Google has a good track record for security, some users might still want to utilize a platform that places...
Verified reviewer
Higher Education, 1,001-5,000 employees
Used daily for 2+ years
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Google Workspace offre una piattaforma intuitiva e ben integrata che consente di accedere facilmente a email, documenti, fogli di calcolo, presentazioni e altro ancora, tutti condivisi e sincronizzati in tempo reale. La possibilità di lavorare in modo collaborativo su documenti condivisi e di comunicare in tempo reale tramite chat e videoconferenza è sicuramente un punto di forza. Inoltre, Google Workspace offre una solida integrazione con altre applicazioni Google, come Google Drive e Google Calendar, che semplifica la gestione dei file e delle attività quotidiane. La capacità di accedere ai documenti da qualsiasi dispositivo connesso a Internet è particolarmente utile per coloro che lavorano in mobilità o in team distribuiti.
Ho avuto il piacere di utilizzare Google Workspace per la mia attività professionale e sono rimasto estremamente soddisfatto delle numerose funzionalità e vantaggi che questa suite di strumenti offre. Google Workspace ha trasformato il modo in cui lavoro, rendendo le attività quotidiane più efficienti e facilitando la collaborazione con il mio team.Uno dei vantaggi principali di Google Workspace è...
1) Dipendenza dalla connessione Internet: Google Workspace richiede una connessione Internet stabile per accedere ai file e alle applicazioni. Ciò potrebbe rappresentare un ostacolo per coloro che lavorano in ambienti con connessione limitata o instabile. 2) Personalizzazione limitata: Alcuni utenti potrebbero preferire piattaforme che offrono una maggiore flessibilità e personalizzazione rispetto...
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Verified reviewer
Design, 1-10 employees
Used weekly for 2+ years
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My overall experience is of course great because it was not, I would have asked my boss to switch with something else, but it never occurred to me to do so. I was already using Google OS for personal stuff because I love the brand and the UX-UI, but when I started to use for the work environment I was totally amazed by the powerful tools. Plus, with the new updates being done, it's just added more clarity and union where to go or use some of the tools !
Most impactful features:- Create emails for employees, it helps to identify them and allow them to access our apps or others apps without them using personal info. They can be protected and be in a safe digital environment with us.- Create/schedule meetings with Google Meets with business partners or colleagues with easiness.- The Calendar; it has everything to manage our time/project or deadlines...
I think sometimes it feels very massive and vast, so we are not fully aware of the potential and power of Google Workspace, so it feels a little daunting and exhaustive to check all the apps that are aware in Google Workspace.
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