HappyFox Pricing, Features, Reviews & Comparison of Alternatives


Helpdesk, customer support software

4.56/5 (66 reviews)

HappyFox overview

HappyFox is ridiculously easy, powerfully simple customer support and ticket management software. HappyFox integrates with your email accounts & website to ensure that all support requests get collated. Organize better, assign the right email to the right person, respond faster and track everything. HappyFox is also light on your wallet with affordable monthly plans.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Canada, China and 7 other markets, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom

Supported languages

Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish and 17 other languages, Dutch, English, French, German, Hungarian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Ukrainian
HappyFox screenshot: Happyfox support tickets ViewHappyFox Helpdesk Testimonial - CBazaarHappyFox screenshot: Help Desk ReportsHappyFox screenshot: Automate with smart-rulesHappyFox screenshot: Multilingual Help Desk SoftwareHappyFox screenshot: Ticket auto-assignmentHappyFox screenshot: Tickets Mass ActionHappyFox screenshot: Happyfox FAQHappyFox screenshot: Community Forum SoftwareHappyFox screenshot: Mobile Knowledge BaseHappyFox screenshot: Android Ticket UpdateHappyFox screenshot: Android Pending ticketsHappyFox screenshot: iPad Ticket MenuHappyFox screenshot: iPad Ticket MessageHappyFox screenshot: iOS Open TicketHappyFox screenshot: iOS Mobile Help Desk

HappyFox reviews

Value for money
Ease of use
Customer support
David Schwartz

Not too complex, not a ton of features, but it does do and accomplish exactly what it says.

Used daily for 1-2 years
Reviewed 2018-06-05
Review Source: Capterra

Finally found a way to organize all support issues and questions in one place rather than using a support@ email or mailing list. Also cut down on the number of users who would email one support person individually over and over again instead of getting their request to the rest of the team.HappyFox is limited in what it can offer (especially the free version) but it does function as a help desk ticketing system very well. Users have a portal to submit tickets, check on progress, and respond to a help desk technicians updates or solutions. Managers can track tickets, view what's left open, and put policies in place that make sure tickets are not forgotten and are assigned the proper priority to get taken care of.

Read the full review

Julian Bosdari

Outstanding Help desk software at an attractive price

Used daily for 1-2 years
Reviewed 2016-10-26
Review Source: Capterra

We spent some time a year ago looking at helpdesk software to replace the enormously complicated Kayako that we had been supplied with as part of a system rewrite. We use Magento and have multiple ecommerce stores with multiple sales/support operators. We sell live plants and support issues can sometimes be quite technical at which point staff are involved whose first skills are not with computers and software. Training them on HappyFox was quick and easy to the point where we use it internally as well as in customer facing work. HappyFox is easy to use and full featured and has become such a part of our business that working without it is now inconceivable. In terms of functionality I would put it at being pretty close to Zendesk Enterprise in terms of functionality, but at a fraction of the price. Integration with Magento was a snip and the level of automation available has meant we have fewer support staff dealing with more cases as we grow. All round Happy Fox has been an out and out success with us and on the rare occasions where we have asked for support, it has been quick and effective.Easy to use, economic, full featured, integrates with Magento

Read the full review

Abimbola Kolor

Happyfox is changing the way helpdesk solutions run.

Used daily for 6-12 months
Reviewed 2018-07-16
Review Source: Capterra

First ,I have to commend the Happyfox team for running a good and effective support department. We switched to Happyfox in January and the experience so far , has been impressive. Setup time was a breeze ,and the support team were on hand to guide us through all hurdles during the first few weeks. I like how every conversation from emails ,social media messages ,voice calls etc are converted into tickets which we can track and respond to ,within the Happyfox interface.While making it easy to track key customer service metrics like first response time, time spent by each staff on tickets etc I will say Happyfox is changing the look ,function and feel of helpdesk solutions and I love this revolution.

Read the full review

Joseph Galeas

Game Changer!

Used daily for 6-12 months
Reviewed 2018-10-04
Review Source: Capterra

Our customers have been longing for an on-line portal to report their own incidents. Not only have we provided that option to our customers with the launch of this tool but members of management are no longer in the dark on items that are lingering. With custom SLA's and breach alerts management can engage themselves before an escalation occurs. The support team is very responsive; I never have to chase the support team down for answers to my questions or challenges and to me this is most important because I in turn am able to keep our customers and staff members informed. At almost the drop of a dime, I am receiving one-on-one support!Customization and branding options by far have been the most impressive. From the cosmetic features to the ticket fields and report types.

Read the full review

Richard Tipene


Used daily for less than 6 months
Reviewed 2016-12-11
Review Source: Software Advice

We have had a most unfortunately experience with Happyfox, We contacted them as their product suited our requirements. About us: We own 3 sales based businesses and are share holders major in another 2, now Happyfox do not know that we own several businesses, nor do they know that we are looking for a platform to roll out across the entire brand. Having a platform like happyfox is an imperative part of owning a sales based business. We contacted Happyfox regarding implementing Desk and Chat for our the two directors in one of our businesses. We sent a business email outlining research, potential opportunities for both businesses and also a implementation strategy for rolling out happyfox. Response: 10 days later, we received a generic email, that was a response from the head of sales that clearly hadn't read our email. 10 days later, now for a communication platform alarm bells are RINGING. If any of our consultants in anyone of our businesses responded to a potential client 10 days after the initial enquire, I would most definitely say they are not cut out for sales. Not only was the response incredibly late, the response itself as mentioned was generic and a completely erratic response offering a free trial. Which would be great usually, however we clearly put together a implementation plan for the HEAD of sales to read through. As a potential new client, you are left under valued, like your just another sale. We contacted the head of sales and requested the details of whom we could lodge a complaint to. As a business owner we grow as a business when someone leaves negative feedback. Its an imperative part of development that you dont want to hear, but when someones offering constructive feedback our ears as owners are open. Its an area we can potentially improve so the issue doesn't arise. Or if it does, then a action plan is in place. So instead of responding to our FB message, direct email, email to support and even a LinkenIn message that have chosen to completely ignore us. Great looking product Good website Good information

Read the full review

HappyFox pricing

Starting from
Pricing options
Free trial
View Pricing Plans

There is a free 30 days trial that requires no swiping of your credit card. You can choose from 3 plans - Mighty, Fantastic and Enterprise plans that help you solve customer support bottlenecks of different sizes. All plans come with unlimited tickets, smart business rules, knowledge base, multilingual support, rich text formatting in tickets, SSL security and iOS & Android apps.

HappyFox features

Contact History
Customizable Templates
Email Integration
Instant Messaging
Knowledge Base
Social Media Integration
Third Party Integration
Ticket Management
Workflow Management

Activity Dashboard (66 other apps)
Automatic Notifications (70 other apps)
CRM Integration (63 other apps)
Customizable Branding (64 other apps)
Monitoring (72 other apps)
Multi-Channel Communication (63 other apps)
Prioritizing (58 other apps)
Reporting & Statistics (78 other apps)
Surveys & Feedback (65 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Category Leaders ranking


#8 in Customer Service

View full ranking

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

HappyFox also features in these categories:

GetApp Analysis

Important questions require fast responses, and most customers aren’t content to wait the days or weeks it often takes organizations to respond to their help desk queries by email. HappyFox is a cloud-based application that provides its users with a way to create online knowledge bases and help desks that can be integrated into existing websites and digital channels.

Developed for businesses of all sizes—from the smallest organizations to the largest enterprises and Fortune 500 firms—HappyFox Help Desk is already used by some of the world’s most well-known brands, including Whirlpool, Sony DADC, and Sennheiser. In particular, businesses in the education, retail, travel, IT services, non-profit, government, telecom, healthcare, and real estate industries have found unique ways to utilize HappyFox’s most important features, which include knowledge base tools, multi-channel help desk ticketing, smart rules automation, advanced reporting, and a robust REST API.

What is HappyFox?

HappyFox provides practical help desk solutions for organizations that are interested in offering self-help tools to their customers or guests. Using the company’s knowledge base software, in particular, businesses are able to manage both external help pages (for customers) and internal knowledge bases (for employees). External self-help articles may be indexed by search engines or kept private for selected customer use only. Meanwhile, internal knowledge bases are accessible only to support agents on a 24/7 basis.

Offering a robust self-help solution, complete with knowledge base articles and FAQs, cuts down on the number of help desk tickets submitted by customers. HappyFox also enables organizations to create internal knowledge bases that their staffs can access to quickly resolve issues or complaints when customers connect via telephone or email.

Who is HappyFox for?

HappyFox is a B2B solution that was built for SMBs and enterprises of all sizes, from the smallest startups to the largest multi-national firms. The software is most frequently used by businesses in the education, retail, travel, IT services, non-profit, government, telecom, healthcare, and real estate industries.

Although HappyFox’s internal knowledge base solutions may be utilized by every person on a company’s staff, the software is most frequently used by IT departments and support teams. Businesses are able to define the level of access for individual support staffers, based on the day-to-day responsibilities of each employee. For example, users who have been assigned “administrator” roles within HappyFox are often given access to more managerial permissions and ticket level permissions than users who have been assigned the role of “staff.”

Main features

Writing knowledge base articles.

The more articles you write for an external knowledge base, the fewer customer support tickets your users are likely to submit. HappyFox provides you with tools for writing articles and organizing those articles into sections. You can also embed images and videos into your articles, to provide both support agents and customers with the information they need.

In addition to writing the content for your knowledge base articles, you’ll also want to enter slug text. Slug text allows your readers to easily remember articles and it is also important for search engine optimization. Each of your articles should be assigned a section and a visibility level, which is where you determine whether the article should be available for the internal or the external knowledge base.

Replying to customer support tickets.

HappyFox provides businesses with a multi-channel ticketing system. Rather than trying to manage an influx of incoming emails from customers, HappyFox users are able to answer questions from inside the integrated platform.

Use custom filters to group and sort emails as they come into your ticketing system, making sure to set a priority and assign each ticket to a specific member of your support team. Tags are another tool that you can use to differentiate and index tickets as they come in.

Deriving insights from advanced reporting tools.

Detailed customer support reports created with HappyFox help businesses improve customer satisfaction levels. Not only are HappyFox users able to look closely at help desk analytics—reviewing things like the number of open and closed tickets for any time period—but they can also review support staff analytics, which show ticket-level activities performed by support agents and the average time taken to respond to tickets.

To generate a new report, click on the “Reports” tab and “New Report” button. Each report you create should have a name and a description. From there, you’ll want to match the data source and select which staff members should be included in the report. You can create and view your report right away, or save the report for viewing at a later date and time.

Using smart rules to automate tasks.

HappyFox believes that many businesses are spending too much time handling repetitive tasks, which is why the company created its smart rules for help desk automation. Smart ticket assignments use a round-robin system to evenly allocate tickets to support agents as they enter the system. Meanwhile, automatic triggers decrease the time that agents spend setting the status, priority level, and due dates for individual tickets.

To create smart rules of your own, click on the “Manage” tab and the “Add New Smart Rule” button. Enter a name and a description of the rule you’re creating, and then select the conditions when your rule should be applied. (For example, “mark all high-priority tickets as critical if they’re not responded to within 30 minutes of receipt.”)

Searching an internal knowledge base for documentation.

In addition to creating external knowledge bases that are accessible to customers and indexed by search engines, businesses are able to use HappyFox to create private internal knowledge bases. These are the ideal place for posting internal documentation, as they are accessible only to support agents with the requisite permissions.

The next time a customer asks a difficult question, refer to the company’s internal knowledge base for the answer. Internal knowledge bases are organized similarly to external knowledge bases, with lists of the most viewed articles and popular sections. Agents can browse articles by topic or search by keyword.


HappyFox provides its users with more than 20 integration options, making it possible to use this help desk and knowledge base solution in conjunction with CRM, survey, e-commerce, accounting, live chat, voice, and social media tools.

A few of the most well-known apps that HappyFox integrates with include Salesforce, Google Apps, Facebook, Zoho CRM, and SurveyMonkey. Organizations can also utilize the REST API to build custom functions to assist in their business processes.


HappyFox offers three different pricing plans, which attract three different segments of customers. Organizations receive a slight discount for paying annually, with Basic plans costing $9 per support agent, per month, Plus plans costing $19 per support agent, per month, and Enterprise plans costing $29 per support agent, per month.

Bottom line

  • Create knowledge bases that can be integrated into existing online channels.

  • Automate tickets for quick processing.

  • Centralize multi-channel support requests.

  • Measure and act on key support metrics.

  • Organize tickets to support the faster resolution of queries.

Additional information for HappyFox

Key features of HappyFox

  • Convert emails into tickets
  • Intutive user interface
  • In-depth reporting
  • Smart rules for automation
  • SLA Management
  • Personalize Queue
  • Canned actions
  • Knowledge base & FAQ
  • Custom fields
  • Escalate tickets
  • Advanced Search
  • Merge Tickets
  • CRM Integration
  • Community Forum
  • Live Chat Integration
  • Scheduled Reports
  • Native Mobile Apps
  • SSO: Google & SAML
  • Group Contacts
View All Features


1. Intuitive interface that helps you focus on your incoming requests
2. Highly customizable with powerful automation
3. In-depth reporting and analysis with great visual representation