Kayako Pricing, Features, Reviews & Comparison of Alternatives

Kayako Reviews


Unified Customer Service Platform

3.75/5 (28 reviews)

Kayako overview

Kayako is the unified customer service platform. With Kayako, customer-obsessed businesses get better at delivering effortless customer service experiences.

Customer service is changing. Today, your customer expects to be recognized and understood as an individual, not a ticket. They expect to be supported wherever they are. They expect customer service to be tailored, personal, and frictionless. They expect support to be proactive. But today’s processes and tools are no longer enough.

Unlike traditional helpdesks, Kayako connects the dots between your support channels, your customer's information and your team, so you can:

- Build closer relationships: Kayako helps you understand your customer better - so you can provide the right support at the right time, in their context.

- Work better together: Kayako removes the distance between your team and your customers - so you can provide better support, quicker.

- Go beyond delight: Your customer wants more than just delight. Surprise them with effortless customer service that makes a difference.

Kayako is used by over 130,000 customer support pros in thousands of businesses of all sizes around the world, including Peugeot, NASA, Fedex, and GE.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Canada, China and 7 other markets, Europe, Germany, India, Japan, Latin America, Middle-East and Africa, United Kingdom

Supported languages

Dutch, English, French, German, Italian, Portuguese, Spanish
Kayako screenshot: Unified cases: see all of your customer’s information in the context of the conversation so you can get more personal.Kayako screenshot: Sometimes, customers just don't want to talk:  Build a rich and engaging knowledge base that your customers love to use.Kayako screenshot: Kayako Messenger is more than just simple live chat. Your team and your customers can pick up the conversation on your website and across channels, real-time or not.Kayako screenshot: Bring it all together: understand your customer’s context and see their CRM, event and support history in Kayako. No more switching apps and less back-and-forth.Kayako screenshot: No more manual effort: measure and streamline your processes with Kayako. Find out where you need to improve, automate the pain away, and build workflows that work for your business.Kayako screenshot: Customer service isn't just a desk job: native mobile apps for Kayako are fast, smooth and beautiful. Stay in touch with your customers and your helpdesk, wherever you are.Kayako screenshot: Continue the conversation: Kayako creates a single view of the conversation even as your customer moves between channels, so no one needs to repeat themselves.

Kayako reviews

Value for money
Ease of use
Customer support
Brian Dang

Kayako is a very good software for helpdesk, and must-have for any e-commerce company

Used daily for 2+ years
Reviewed 2017-08-09
Review Source: Capterra

Save much time to handle and manage request from customer which they sent to us via emails from multi channels and helpdeskI like the way it handle and create new ticket from email. That's very helpful as we dont have to check email everyday for new request from customer. And the way it handle tickets are very smart and easy to use. You also can sort the ticket with many filter too. That's very helpful. You could also assign a ticket to other staff or department which helps customer have a right and correct answer, even when they send new ticket to wrong place or email

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Zane Lucas

Excessive Charges For Existing Customers

Used daily for 2+ years
Reviewed 2017-10-15
Review Source: Software Advice

I recommend buying an alternate solution instead of Kayako until such time as they look after their customers, stop hiking the prices up and respond to support requests.The download version is excellent software and has many great features for supporting customers via email, telephone and live chat.

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Johnny Chang

I used Kayako every day for years. It was really easy to figure out how to use it.

Used daily for 2+ years
Reviewed 2017-10-17
Review Source: Capterra

- Easy to navigate - The interface is very intuitive - 1,000,000,000x Better than our previous ticketing software - Easy to reassign tickets to other staff - Easy to leave detailed notes on tickets

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Alex Dantart

Just in english

Used daily for 2+ years
Reviewed 2017-01-31
Review Source

If you want to use Kayako in another language, although they claim that you can "deliver a tailored customer experience on a worldwide scale with localization", it's not true. You can not translate a lot of things, and some of them are the core of the customer experience. So, in English, it's a good software (one the best maybe), but impossible to use in other languages.Chat + Ticket system integrated

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Daniel Taylor

We've used Kayako for years and it's been great!

Used daily for 2+ years
Reviewed 2017-11-07
Review Source: Capterra

Great product. Great Support.Simple, Easy to Use, Customisable and Good Support. We've used this software for over 6 years now and it's never let us down.

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Kayako pricing

Starting from
Pricing options
Free trial
View Pricing Plans

From $25 per agent/month.

Kayako features

Automatic Notifications
Automatic Reminders
CRM Integration
Customizable Branding
Email Templates
Mobile Integration
Reporting & Statistics
Social Media Integration

Activity Dashboard (115 other apps)
Calendar Management (99 other apps)
Contact Database (82 other apps)
Customizable Reporting (99 other apps)
Customizable Templates (86 other apps)
Data Import/Export (80 other apps)
Electronic Payments (81 other apps)
Email Integration (109 other apps)
Real Time Reporting (84 other apps)
Sales Reporting (78 other apps)
Third Party Integration (97 other apps)

Security and privacy


Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
This will ask you to sign in with LinkedIn

Category Leaders ranking


#5 in Help Desk & Ticketing

View full ranking

#7 in Customer Service

View full ranking

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Kayako also features in these categories:

GetApp Analysis

In this day and age, your customers expect responses almost immediately. Customer support has become the make or break in your competitive edge. Kayako customer service app equips your team with the tools you need to deliver a better, more personal service to each customer, while reducing incoming support requests and response times.

Any business can benefit from a help desk app that enables you to deliver multi-channel support to both your internal and external customers. Kayako helps you better manage customer email, support requests, and live chats. It even helps your customers to discover their own solutions via its self-service help desk.

Kayako stands out as one of the only solutions that actually integrates your email, tickets, live chats, calls (with VoIP integration), self-service and remote desktop support into one virual help desk.

What is Kayako?

Using Kayako's ability to switch seamlessly between channels, you can empower the team to use the best tool to tackle the job at hand -- some things can be dealt with a quick live chat response, but sometimes you need to ameliorate the situation with the personal touch of a phone call. Kayako does the legwork for the agent: organizing all your correspondence, so your customer success team can focus on helping customers.

Managing response and resolution targets: Service Level Agreement (SLA) plans, response and resolution deadlines used to be for only big, bulky enterprise apps. Kayako makes the benefits of an SLA accessible even to SMBs. In Kayako, each SLA plan has a reply deadline and a resolution deadline--like “Sales standard SLA plan”--which keeps your customer support reps focused on solving the case at hand. You define the perimeters of which types of calls take priority, and you can even establish different perimeters for your sales reps than for your support team. You can even have different SLA plans for different categories of clients.

At the help desk level, Kayako's SLAs help you focus your team on meeting both response time and resolution time targets. For customers, they know that they can expect an update within a certain period of time.

Who is Kayako for?

Kayako was built with both your clients and sales and support teams in mind, and it's also built to scale alongside your company. The majority of Kayako’s customers are SMBs, but some big name customers include Toshiba, FedEx, Pearson, Kraft Foods, Intel and General Electric. Twenty percent of Fortune 100 businesses use Kayako.

Kayako estimates the set-up time is around five minutes for any size business to get started. Out of the box, through Kayako, your team can start receiving tickets by email and web, and you can set up a fully functioning self-service support center, including your own knowledgebase.

Main features

Custom fields and customization

Kayako is geared towards customization. Your support team can customize ticket and live chat forms. This customer support app can be tailored to your specific workflow, with custom ticket statuses, types and priorities.

Kayako also allows your reps to update customer profiles with custom fields in the moment. These custom fields let you compile and update extra information at the moment the support request is sent.

Customer-facing support center

Kayako's knowledgebase customer support center lets your clients navigate content, submit their own support tickets and log in to view the current issue and conversations surrounding it. Almost every page of this customer support center, ticket submission and live chat pages, including email templates, can be transformed by editing templates in the admin control panel.

There is also an active community around the Kayako customer service platform. Customers share tips, best practices and customizations. Dedicated Kayako solution providers provide training and integration services.

Intuitive agent control panel

The agent control panel is organized with the list of ticket departments down the left-hand side, along with access to quick filters. Navigation is organized by channel. Customizable color coding is used to draw attention to tickets that are overdue or nearly so.

Apart from this, it has a built-in screen capture tool and an embedded browser, so reps don't have to open any extra browsers to work.

Increase customer engagement with live chat tools

Kayako's live chat tool is equipped with real-time visitor monitoring and proactive engagement.

With live chat automations, Kayako can be set to flag up potential opportunities and other customers pulling away, allowing for a deeper connection between sales and support.

Kayako features a dedicated live chat desktop app – Kayako Desktop – that is built for tech support operators who manage multiple chats and incoming calls at a time.

If your company has remote support agents, they can take advantage of Kayako's mobile live chat or use any IM app that supports Jabber, via Kayako Chat Gateway.

Manage and track customer support tickets

Kayako's SLA acts as the breadcrumb trail so customers aren't lost in the shuffle. If a ticket goes overdue, Kayako can automatically escalate that ticket: change its priority, assigning it to someone or triggering notifications.

Your customer support reps view each ticket like a chain of conversations, with one-click access to change ticket properties like the status. Kayako comes equipped with various shortcuts for forwarding or assinging a ticket and scheduling an automatic change to the ticket in the future.

Use multiple help desk reports

Kayako comes with 100 help desk report templates, varying from peripheral overviews to in-depth analyses. Some are simple, as others are quite in depth, turning help desk data into customer service insights.

The Kayako Query Language also allows you to create custom help desk reports from scratch. Reports can be exported to HTML and Excel and scheduled to run automatically.


Kayako has integrations made available to its download-only customers, including Salesforce, Freshbooks, Basecamp, Drupal, and MailChimp.

Kayako also has mobile apps for iOS, Android, Windows Phone and BlackBerry 10, giving your clients the freedom to help customers from anywhere. They can also use any IM app that supports Jabber, using the Kayako Chat Gateway.


SaaS and On-Premise: Kayako is available both as a subscription service hosted in the Kayako cloud (starting at $24 per agent per month), as well as on-premise for companies who want to set up and install Kayako on their own systems, maintaining full control over their data.

Kayako comes in three packages: Kayako Case for a ticket help desk; Kayako Engage for a live chat help desk; and Kayako Fusion for an all-in-one multi-channel help desk. Pricing starts at $24 per customer serviceagent per month, hosted in the Kayako cloud. If a company wants to set up and host Kayako by itself, the license starts at a $1,500 one-time cost for up to 5 agents.

Bottom line

  • Established and proven help desk solution
  • Ideal for smaller businesses that want to get started quickly
  • Also suited to large enterprises who need to deliver customer support at scale
  • Easy to navigate agent control panel
  • Fully functioning self-service support center

Additional information for Kayako

Key features of Kayako

  • Unified conversations across multiple channels
  • Real-time messaging for your help center and website
  • Real-time visitor monitoring
  • Beautiful Help Center so customers can help themselves
  • Advanced ticket workflows and automations
  • Custom fields to collect all the information you need
  • Rich customer and organization profiles
  • Set SLAs to keep on top of your customer conversations
  • Define business hours for accurate performance tracking
  • Automatic escalations ensure nothing gets forgotten
  • Native mobile apps for iOS and Android
  • Simple Insights into your team's performance
  • Advanced Insights - coming soon
  • Multi-lingual customer support and localizations
  • Manage and offer unique experiences for multiple brands
  • Full control over the look-and-feel of your Help Center
  • Zapier integration to connect with over 500 business apps
  • Simple webhook integration to push customer data into Kayako
  • Slack integration
View All Features