Help Scout Pricing, Features, Reviews & Comparison of Alternatives

Help Scout

Web-based help desk designed for better customer experience

4.71/5 (153 reviews)

Help Scout overview

What is Help Scout?

Help Scout is customer service and help desk software for companies of all sizes. Users can work seamlessly across departments, or manage several products/brands from a single account. Help Scout helps get repeatable tasks out of the way with workflows, including a simple automation system based on if/then logic. Collaboration features keep everyone on the same page.

The collision detection feature allows users to see who is viewing or replying in real time, alongside notes and @mentions that allow users to collaborate privately. Users can use tagging to categorize conversations or trigger automations, and take advantage of saved replies for two-click access to the most common responses. Help Scout allows users to automate all actions, send bulk replies, and create custom folders.

Reports and analytics enable users to measure team performance, spot trends to prevent issues, and monitor customer happiness, all without opening an Excel spreadsheet. Help Scout seamlessly integrates with services like Olark and Snap Engage so that every chat is automatically stored in the customer's profile. 50+ voicemail services are supported out of the box.
www.helpscout.net

Pricing

Starting from
$12/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English
Help Scout screenshot: Create multiple mailboxes for each shared email address to work seamlessly across departments, or manage several products/brands from a single accountWhat makes Help Scout different?Help Scout screenshot: Mailbox FolderHelp Scout screenshot: Conversation: Help Scout’s collaboration features keep everyone on the same page. Happy and productive team members make for happy customers! Add notes, mention team members, see who is responding, and conversation history. Help Scout screenshot: Reports: Help you keep track of all the key support metrics, employee performance and customer satisfaction.Help Scout screenshot: Knowledge Base: Empower your customers to find answers when they need themHelp Scout screenshot: Reports: Help you keep track of all the key support metrics, employee performance and customer satisfaction.Help Scout screenshot: Reports: Help you keep track of all the key support metrics, employee performance and customer satisfaction.Help Scout screenshot: Reports: Help you keep track of all the key support metrics, employee performance and customer satisfaction.Help Scout screenshot: Reports: Help you keep track of all the key support metrics, employee performance and customer satisfaction.Help Scout screenshot: iOS AppHelp Scout screenshot: Android AppIntroduction to Help Scout WebinarBeer Menus (Finish)Senneca Holdings (Finish)How GrabCad keeps 1 million engineers happy with Help Scout.How Tattly increases customer happiness with Help Scout.

Help Scout reviews

Value for money
Features
Ease of use
Customer support
  4.6
  4.3
  4.7
  4.8
Greg Habstritt

Completely changed our business - for the better

Used daily for 1-2 years
Reviewed 2016-11-17
Review Source: GetApp

Most companies using Help Desk software are in software development, tech or online commerce of some kind. We're in the boring, traditional business of veterinary medicine practice, and deal with hundreds of emails a day from clients and the rest of the outside world. We're the only vet company I know of that uses a help desk, and we use Help Scout - and absolutely LOVE it. We did use Zendesk previously, but found that it's way too complicated and not very personal. Pet owners don't want to be given a ticket # and feel like they're speaking to a robot. Help Scout solved that immediately when we switched. We have a lot of complex conversations via email that require multiple people being involved, communicating internal messages to each other about certain threads, etc. etc. Help Scout is absolutely fantastic, because it's very elegant in it's simplicity - but tremendously powerful in it's capability. On top of that, we've found their support team to be kick ass, highly responsive and always eager to try and figure out a solution to any issue we bring them. We are very loyal Help Scout clients, and plan to be for a long time.

Pros
- extremely simple to use and understand as a user - treats communications like human beings and provides a much more personal feel to communication (as opposed to making people feel like numbers) - fantastic support team that's very responsive and solution focused - solid API that allows you to bring in data from other apps so that you have a consolidated view of a client, beyond just their email history

Cons
- wish that the interface could be a little more customized for our specific needs - really don't have any downsides to it - it's a great product

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Celeste Osborne

Great customer focused company to work with!

Used daily for 2+ years
Reviewed 2019-08-12
Review Source: Capterra

Excellent. While there is some admittedly cool functionality that other CRMs offer at higher prices, they don't make sense for our current business needs and you really can't beat Helpscout when it comes to their customer service and help resources. It's excellent working with a team who really care what their customers and their customers' customers think.

Pros
Their entire philosophy is centered around customer satisfaction and success. This mirrors our own approach and it's great seeing that in action. They are also great at handling questions and service requests, and I love all the support and information resources they offer.

Cons
I wish the reporting functions were better and more detailed. Sometimes when something wasn't functioning in a way that worked for it, their response was suggesting a work around that would require a service plan upgrade when I figured out a work around that could work at our current level, but that is a very minor gripe.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Scott Copeland

Potentially good system for handling customer service

Used daily for 6-12 months
Reviewed 2020-01-09
Review Source: Capterra

Help Scout serves its purpose well. And I like the fun congratulatory messages it gives anytime a folder is cleared out. All in all a good product.

Pros
Help Scout allows customers to send requests to a centralized email address, rather than to an individual, helping ensure that someone on the customer service end will be able to reply promptly. On my team, I handle most customer service requests. However, if I happen to be out sick, on vacation, or in any way unavailable, I can rest assured that another qualified person on my team has access to--and is monitoring--Help Scout to ensure nothing slips through the cracks. Otherwise, a request might sit unanswered in my personal email inbox until I return. I also like that it's easy to store--and pull up-- information about the customer to see their history of past inquiries.

Cons
Automatic workflows are somewhat complicated to set up. I've found them unnecessary for the most part, but I'm sure they could be more useful for higher customer volumes.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Kayla Zilinski

Great Shared Inbox

Used daily for 2+ years
Reviewed 2019-12-09
Review Source: Capterra

Pros
It's very easy to utilize with multiple members using at the same time. You can always see where other users are and leave comments to each other on specific messages.

Cons
When copying in a new email to an existing chain (or when the HelpScout email is adding to an existing chain), attachments are usually lost and have to be reattached.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Anonymous

I preferred Dropbox

Used daily for 6-12 months
Reviewed 2018-09-25
Review Source: Capterra

Pros
I thought the website design was clean and attractive.

Cons
I only used it in training, but I didn't like the way the knowledge base was. I thought it was a much easier experience searching for my training materials in Dropbox.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 5/10

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Help Scout pricing

Starting from
$12/month
Pricing options
Free trial
Subscription
View Pricing Plans

Basic: $15 user / month, or $12 user / month billed annually

Standard: $25 user / month, or $20 user / month billed annually

Plus: $40 user / month, or $32 user / month billed annually


Help Scout serves businesses from small to enterprise. Plans range from Free to keep everyone on the same page, to Standard for automation features and reporting, to Plus for advanced reporting & features designed for large teams.

All Plans include 24x5 support, unlimited volume & storage, and 40+ third party integrations.

Help Scout features

API
Automatic Notifications
CRM Integration
Chat
Email Integration
Instant Messaging
Real Time Monitoring
Reporting & Statistics
Support Ticket Management
Third Party Integration
Workflow Management

Activity Dashboard (97 other apps)
Contact History (74 other apps)
Customizable Branding (99 other apps)
Knowledge Base Management (95 other apps)
Monitoring (90 other apps)
Multi-Channel Communication (91 other apps)
Self Service Portal (67 other apps)
Social Media Integration (83 other apps)
Surveys & Feedback (82 other apps)

GetApp Analysis

Help Scout is an invisible, email-based help desk for companies who value their customers. A great customer experience thrives on effortless communication, and Help Scout facilitates this by focusing on creating conversations. One key feature of Help Scout is that from a customer standpoint, communication is personal. From the support side, you can manage multiple inboxes and brands, track and organize your customer’s conversations, add notes, collaborate with team members, and a lot more.

Help Scout’s features are deliberately designed to support the front line, helping your customer service team to provide excellent support. Some of these features are integrated knowledge base, real-time reports, workflows that filter emails and automate actions, saved replies, and collision detection.


What is Help Scout?

Help Scout is a web-based help desk with an intuitive interface that keeps all of your support requests in one place. With a robust API, real-time reporting, an integrated knowledge base, and features that enhance team collaboration, the end result is tailored to focus on what matters: your customers.


Who is Help Scout For?

Created for companies committed to providing a delightful customer experience, Help Scout is used by businesses of all sizes - freelancers, authors, nonprofits enterprises, e-commerce, and SaaS.

Help Scout is trusted by 5,000 customers in 70+ countries, including Basecamp, Buffer, GrubHub, AngelList and Timbuk2.


Main Features

No Ticket Numbers

This design feature represents Help Scout’s core value: It’s about conversations, not ticket numbers. Customers don’t feel like they’re just a number or waiting in a long line. Instead of a corporate template, Help Scout’s email response layout is designed to be personal.

Integrated Knowledge Base

Help Scout offers Docs, a knowledge base that you can install in just a few clicks. Everyone on your support team can easily create step-by-step articles and tutorials to help customers 24/7 and keep support requests to a minimum.

Creating articles in Docs is simple. You can create them from scratch, or upload existing HTML, Markdown or text files. Links, images, videos, and file attachments are all supported. With a simple style guide, content can be formatted in many ways from top to bottom. Once installed, you can also upload your company’s logo and instantly get a website that looks good on any device.

Real-Time Reporting

Help Scout is equipped with real-time reporting, helping managers understand what’s happening on the support front, no matter the time of day. Viewed within the dashboard, Help Scout reports are categorized into four categories: Conversations, Productivity, Team, and Happiness.

Conversation metrics show the busiest time of day, conversations answered, number of customers, and more. Productivity focuses on the help desk’s efficiency metrics, such as time spent answering conversations, first response time, and resolution times. Team/User reports allow high-level insights into the metrics of each team member, such as the number of customers helped and the handle time. Happiness scores are derived from customer feedback to gauge the overall customer experience. Help Scout’s report filters (tag, folder, or conversation type) helps focus your reports on the data that you’re interested in.

Workflows, Auto-Reply, and Saved Replies

Help Scout’s workflows function like Gmail filters or other email client rules. Workflows can both be manual or automatic. Automatic workflows are IF/THEN statements, where actions take place automatically when conditions are met, i.e., if a conversation has “billing” in the subject line, then it’ll be assigned to the appropriate person. The user can apply manual workflows at any time to a single conversation, or in bulk. Manual workflows require user action.

The “auto-reply” is a mailbox-specific feature that sends when new messages are generated, i.e., “Hey, we got your message and we’ll be in touch soon!” Everyone on the team can use Saved Replies (often called “canned responses”) to quickly answer common questions.

Collision Detection (aka Traffic Cop)

Whenever you work on a conversation in Help Scout, you see visual indicators that tell you if a colleague is working on the same task and what actions they’re currently performing, e.g., viewing or replying — a feature referred to as the Traffic Cop, which prevents duplicate replies from being sent. If someone has replied ahead of you, Traffic Cop allows you to review the updates and then gives you the option to send your pending reply as is, edit it, or discard it altogether.

Each message flagged by Traffic Cop is flagged in a Needs Attention folder located on the sidebar. Once the threads are addressed, the folder automatically disappears. Traffic Cop is on by default but, although not recommended, can be disabled upon request.


Integrations

Help Scout integrates with over 40 third-party applications that include AgileCRM, [Capsule] (http://www.getapp.com/capsule-crm-application) and [Highrise] (http://www.getapp.com/highrise-crm-application) for CRM, [HipChat] (http://www.getapp.com/hipchat-application), [Slack] (http://www.getapp.com/slack-application) and Talkdesk for communication, [Constant Contact] (http://www.getapp.com/email-marketing-from-constant-contact-application), [Infusionsoft] (http://www.getapp.com/infusionsoft-crm-tool-for-small-businesses-application) and [MailChimp] (http://www.getapp.com/mailchimp-application) for marketing, [BigCommerce] (http://www.getapp.com/bigcommerce-application), [Freshbooks] (http://www.getapp.com/freshbooks-application) and [Magento] (http://www.getapp.com/magento-application-1) for ecommerce and invoicing, and FullStory, [KISSmetrics] (http://www.getapp.com/kissmetrics-application) and Segment.io for analytics.


Pricing

Help Scout has one price with no surprises – $15 per user per month. They also offer a free plan that includes a maximum of three users and one mailbox. There are no email storage or processing limits on either plan.

Docs is offered at a flat rate, $25 per month, and not tied to any user accounts . Customer support is readily available for all customers, and there aren’t any customization fees.


Bottom Line

  • Help desk solution where conversations with customers look like normal email threads
  • No more clunky ticketing portal and multiple logins for customers to get the support and information they need
  • Easy to set up and implement, no complex macros and training manual required
  • Clutter-free interface to keep users focused on delivering great service, as opposed to intricate software navigation
  • Straightforward pricing plan at a monthly $15 per user

Additional information for Help Scout

Key features of Help Scout

  • Looks like a normal email
  • Easy to use, no training manual required
  • Customer satisfaction ratings
  • Outstanding support, no matter plan
  • Integrated knowledge base
  • 40+ integrations with 3rd party apps
  • Real-time, best in class reporting
  • True multi-brand support
  • Auto-populated, editable customer profiles
  • Automated actions
  • Saved replies/ canned responses
  • Private notes
  • Collision detection
  • Track and record phone calls
  • 75+ keyboard shortcuts
  • Email integration - update conversations from inbox
  • Help Desk, reports, and Docs API
  • Bulk actions
  • No ticket #'s, or robo-text
  • iPhone App
  • Android App
  • Live Chat
View All Features

Benefits

Help Scout is completely invisible to the customer, communications look like a normal email thread.

Get repeatable tasks out of the way with workflows: a simple automation system based on if/then logic.

Extremely easy to set and implement as there is no need to re-brand/create templates.

Help Scout provides powerful features and integrations allowing support teams to get to inbox zero faster.

Create multiple mailboxes for each shared email address in order to work seamlessly across departments, or manage several products/brands from a single account.